Administrative Operations Specialist

Oceans

. Manage and optimize the client’s work calendar, including meetings, appointments, and events .

Posted 10/4/2026full-timeRemote • Sri LankaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and interpersonal skills to manage client calendars, coordinate meetings, and streamline communication. Proficient in preparing meeting materials and providing logistical support while maintaining positive relationships with stakeholders.

Highest-signal resume keywords

Client Calendar ManagementMeeting CoordinationProfessional Correspondence ManagementInterpersonal SkillsProject Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting PreparationInformation CompilationTask TrackingLogistical SupportResearch Skills

Soft Skills

Organizational SkillsCommunication SkillsInclusivity

Certifications & Qualifications

MBACFACIMCIPMCIMA

Industry Keywords

Stakeholder ManagementClient RelationsBusiness Travel ArrangementsProfessional Fluency in EnglishCommunication-Heavy Role

About the role

Key responsibilities & impact

Manage and optimize the client’s work calendar, including meetings, appointments, and events
Coordinate meetings with internal teams, clients, and stakeholders
Organize and prioritize daily tasks, meetings, and follow-ups
Handle business travel arrangements
Manage the client’s emails, phone calls, and professional correspondence
Streamline information flow and provide relevant updates and data
Prepare meeting materials, including agendas, presentations, and reports
Liaise between the client and internal teams
Support positive relationships with key stakeholders
Provide logistical support for client-facing meetings
Coordinate small-scale projects and tasks aligned with strategic goals
Research and compile information
Track progress, follow up on open tasks, and ensure milestones and deadlines are met
Work alongside the executive’s internal teams and external stakeholders
Receive guidance and support from an Operations Manager

Requirements

What you’ll need

Professional fluency in English, with excellent reading, writing, and speaking abilities
At least 5 years in a communication-heavy role at a reputable firm
Strong interpersonal and organizational skills
Ability to work inclusively with individuals from a variety of backgrounds
Ability to work a split shift with some overlap with the client’s time zone
Undergraduate degree preferred, not required
Relevant work experience valued
MBA, CFA, CIM, CIPM, or CIMA certifications considered an added advantage

Benefits

Comp & perks

In-person training programs during the first 3.5 weeks
Benefits and compensation information shared during the offer process