Administrative Specialist

OCT Consulting LLC

. Manage complex schedules for senior leadership within the HCA organization .

Posted 10/27/2026full-timeUnited StatesMid-LevelSenior💰 $45,000 - $58,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and organizational capabilities, with proficiency in Microsoft Office Suite and experience in managing complex schedules and logistics for senior leadership within federal government settings.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyFederal Government ExperienceAdministrative Support ExperienceData Tracking and AnalysisMeeting Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling ManagementData AnalysisDocument FormattingMeeting Minutes TranscriptionTravel Arrangement CoordinationInventory ManagementOffice Space LogisticsMicrosoft Excel ProficiencyMicrosoft Publisher ProficiencyMicrosoft Access Proficiency

Soft Skills

Strong CommunicationAttention to DetailOrganizational SkillsProblem-SolvingInterpersonal Skills

Tools & Technologies

ConcurFederal Travel SystemsAudiovisual EquipmentIT/Network Troubleshooting ToolsFacility Maintenance Tracking Systems

Certifications & Qualifications

U.S. CitizenshipTier 1 Background Investigation

Industry Keywords

Federal Hiring TimelinesGovernment-Furnished EquipmentRecords Retention SchedulesExecutive Office SupportClerical Support

About the role

Key responsibilities & impact

Manage complex schedules for senior leadership within the HCA organization
Coordinate 1102 series hiring interviews and Warrant Board mock interviews
Coordinate interviewee scheduling and escort logistics within federal hiring timelines
Facilitate on-site and remote meetings, workshops, and conference calls
Reserve meeting rooms and arrange audiovisual equipment
Prepare and distribute briefing materials
Draft, format, and transcribe meeting minutes
Manage office space logistics and cube assignments
Coordinate return-to-office seating charts using Microsoft Publisher or similar tools
Submit and track facility maintenance and equipment repair work orders
Manage Government-Furnished Equipment inventory spreadsheets
Coordinate laptop requests and submit IT/network troubleshooting tickets
Assist with government email accounts and Microsoft Office Suite licenses
Analyze data and maintain administrative tracking spreadsheets
Gather information and support recurring and ad-hoc data calls
Compile and organize inputs for Monthly Status Reports
Prepare domestic and foreign travel arrangements using federal travel systems such as Concur
Monitor travel approvals, compile travel projections, process travel vouchers, and track expenditures
Monitor, inventory, and order office supplies
Receive, log, and distribute incoming mail and packages
Coordinate outbound shipping and overnight mail requisitions
Review, proofread, and format official correspondence, reports, manuscripts, and briefing books
Organize and maintain administrative and program files according to federal records retention schedules

Requirements

What you’ll need

Must be a U.S. Citizen or Legal Permanent Resident
U.S. Citizenship is strictly required for positions requiring access to IT systems and network credentials
A bachelor's degree (BA/BS) is required from an accredited institution (preferred)
Minimum of three (3) years of relevant administrative, clerical, or executive office support experience
Prior experience supporting federal government agencies
Strong command of Microsoft Word, Excel, PowerPoint, and Outlook
Proficiency in Microsoft Excel/Access for data tracking preferred
Proficiency in Microsoft Publisher for seating charts and graphics preferred
Must be able to undergo and successfully complete a qualifying Tier 1 background investigation, including a favorable FBI fingerprint check
Current or active favorable Tier 1 investigation highly preferred
Position is currently approximately 60% telework, with potential to switch to full-time on-site in Washington, DC

Benefits

Comp & perks

Medical, Dental, and Vision insurance
Retirement savings 401K plan with 3% employer contributions of the employee’s gross salary
Paid Time Off
Standard Government Holidays
Life Insurance
Short- and Long-Term disability benefits
Training Benefits