HR Officer

Omilia - Conversational Intelligence

. Own timely, accurate US payroll inputs and cycle coordination with Finance and EOR partners .

Posted 9/18/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in US payroll processes, HRIS management, and compliance with employment regulations. Capable of coordinating onboarding and offboarding processes while maintaining data integrity and confidentiality.

Highest-signal resume keywords

US Payroll ProcessesHRIS Management (HiBob)Employer Of Record (EOR) ModelsAttention To DetailBachelor’s Degree In HR, Business, Or Related Field

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Payroll CoordinationLifecycle AdministrationData ReconciliationProcess DocumentationException Handling

Soft Skills

Clear Written And Verbal CommunicationOrganised Multi-Deadline Operator

Tools & Technologies

HiBobWorkablePayroll Input Files

Certifications & Qualifications

SHRM-CPCPP

Industry Keywords

US Employment BasicsI-9W-2State Leave NuancesSaaS

About the role

Key responsibilities & impact

Own timely, accurate US payroll inputs and cycle coordination with Finance and EOR partners
Maintain integrity of US employee data in HiBob and related systems, including new-hire, change, and termination records
Ensure US onboarding and offboarding run end-to-end, including documentation, system access, EOR/entity setup, and handoffs
Surface US employment, payroll, and EOR compliance risks to HR Director and Legal/Finance partners
Serve as primary operational HR contact for US managers and employees on payroll, leave, HRIS, and lifecycle administration
Maintain process documentation for US payroll, EOR, and people-ops workflows
Prepare and validate US payroll inputs; reconcile exceptions with Finance and EOR vendors before pay run lock
Administer EOR relationships for US workers, including onboarding packages, status changes, terminations, and vendor coordination
Process US joiners, contract/compensation changes, and leavers in HiBob and related tools
Coordinate US onboarding logistics with IT, hiring managers, and EOR
Advise managers and employees on leave, timekeeping, and basic US HR policy questions; escalate ER or legal issues
Support offer and start-date handoffs from Talent Acquisition into people operations and payroll/EOR setup
Generate headcount, payroll exception, and HRIS data reports for HR Director and Finance
Identify and implement process improvements or light automation
Partner with Finance on payroll calendars, year-end/tax-related data requests, and audit evidence gathering

Requirements

What you’ll need

2–4 years in HR operations, people operations, or payroll coordination, including mid-level ownership of recurring payroll or HRIS cycles
Hands-on experience with US payroll processes and/or Employer of Record (EOR) models (e.g. Deel, Remote, Papaya, or similar)
Working knowledge of US employment basics relevant to payroll and lifecycle admin (I-9, W-2/contractor distinctions, state leave nuances at an operational level)
Proficiency with an HRIS (HiBob preferred) and comfort with payroll input files, reconciliations, and exception handling
Strong attention to detail; able to handle confidential compensation and personal data with discretion
Clear written and verbal English; comfortable supporting US managers asynchronously across time zones
Organised multi-deadline operator managing payroll calendars, onboarding dates, and vendor SLAs without constant supervision
Bachelor’s degree in HR, Business, or related field — or equivalent practical experience
Nice to have: Experience in a SaaS or multi-entity international company with US remote or hybrid headcount
Nice to have: Familiarity with Workable or similar ATS for offer-to-onboarding handoffs
Nice to have: SHRM-CP, CPP, or similar HR/payroll certification
Nice to have: Prior coordination with US benefits brokers or PEO/EOR providers

Benefits

Comp & perks

Competitive compensation
Long-term employment with the working days vacation
Development in professional growth (courses, training, etc)
Being part of successful cutting-edge technology products that are making a global impact in the service industry
Proficient and fun-to-work-with colleagues
Apple gear
Equal opportunity and diverse, inclusive workplace