Administrative Specialist

ONEOK

. Provide administrative support for operations, plant, and field activities .

Posted 11/11/2026full-timeUnited StatesJunior💰 $51,000 - $77,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in data entry, document management, and compliance reporting. Skilled in coordinating operational activities and maintaining organizational workflows to enhance efficiency and accuracy.

Highest-signal resume keywords

Administrative SupportData EntryCompliance ReportingBudget TrackingOperational Processes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ExcelAccess DatabaseWordInvoice ProcessingAFEsBudget ProcessesDocument ManagementReport PreparationData TrackingFile Systems

Soft Skills

Time ManagementPrioritizationMultitaskingEffective CommunicationCross-Departmental Collaboration

Tools & Technologies

Office EquipmentDocument ScannersTwo-Way RadiosFacsimile Machines

Industry Keywords

GAAPSOXDOT ComplianceONE Call ProceduresOperational Data

About the role

Key responsibilities & impact

Provide administrative support for operations, plant, and field activities
Research, compile, and prepare operational, financial, and compliance reports and correspondence
Process invoices, update vendor profiles, generate and close project AFEs, and track costs according to GAAP and SOX guidelines
Track expenditures, budgets, and forecasts
Prepare regulatory filings, compliance documentation, performance reports, and audit requests
Administer vehicle procurement/registration and Request for Service coordination
Maintain logs, trackers, databases, district folders, and shared drives
Coordinate travel arrangements, check requests, mail/shipping, office cleaning, and maintenance
Guide field personnel, internal teams, and external stakeholders on administrative processes
Liaise between field operations and headquarters on administrative and compliance matters
Coordinate meetings, training sessions, safety events, facilities, schedules, supplies, catering, presentations, and materials
Support employee onboarding activities
Access and maintain information in various systems and customize dashboards and reporting templates
Prepare and reconcile invoices, time entry, and budget-tracking data
Order and maintain office supply inventory
Support departmental audits and special projects
Perform DOT and other regulatory compliance and safety-related tasks

Requirements

What you’ll need

H.S. Diploma
1–2 years related work experience
Experience using office equipment including computers, calculators, keyboards, two-way radios, facsimile machines, and document scanners
Experience and training with Excel, Access database, and Word
Experience with transmission pipeline system operations and related procedures
Experience with AFEs, completion reports, and related procedures
Experience developing and maintaining file systems
Knowledge of budget processes/procedures
Knowledge of classification of accounts
Knowledge of ONE Call procedures
Experience interpreting, compiling, composing, revising, and/or preparing correspondence, reports, policies and procedures, contracts and agreements, job orders, and completion reports
Knowledge of organizational workflows, basic compliance requirements, and operational processes
Knowledge of standard reporting systems and data entry procedures
Knowledge of administrative best practices and company policies
Ability to support administrative processes for efficiency and accuracy
Ability to assist with cross-departmental tasks and process improvements
Ability to compile and prepare operational data for reporting
Ability to communicate effectively and ensure accurate documentation
Skills in data entry, document management, and basic report preparation
Intermediate office software skills for data tracking and reporting, including Excel and Word
Time management, prioritization, and multitasking skills
No licenses or certifications required
Applicable driver's license may be required if assigned a company vehicle

Benefits

Comp & perks

Comprehensive health benefits
6% 401(k) match
4 quarterly contributions through the company’s profit sharing
$100,000 in life insurance
Annual bonuses for all employees
Minimum of three weeks of paid time off that recognizes industry experience
Hybrid schedule: Monday through Thursday in the CANA plant and work from home on Friday