Administrative Assistant

Ontario Health | Santé Ontario

. Provide day-to-day administrative support, including calendar management, meeting logistics, travel arrangements, expense processing, and office resource coordination .

Posted 9/24/2026full-timeToronto • CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including calendar management, document preparation, and effective communication with stakeholders. Proficient in Microsoft Office Suite and experienced in managing competing priorities while providing excellent customer service.

Highest-signal resume keywords

Administrative SupportCalendar ManagementMicrosoft Office ProficiencyOrganizational SkillsBilingualism in English and French

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationExpense ProcessingMeeting CoordinationInformation ManagementProblem-SolvingResearch SkillsTime Management

Soft Skills

Interpersonal SkillsCustomer ServiceCommunication SkillsJudgment

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointSharePointMicrosoft Teams

Certifications & Qualifications

High School DiplomaCollege Diploma in Administrative Studies

Industry Keywords

Administrative Support ExperienceOffice OperationsStakeholder CollaborationTravel ArrangementsOnboarding

About the role

Key responsibilities & impact

Provide day-to-day administrative support, including calendar management, meeting logistics, travel arrangements, expense processing, and office resource coordination
Prepare, proofread, compile, and maintain documents, presentations, charts, project plans, records, filing systems, and SharePoint content
Coordinate divisional and team meetings, including agendas, materials, minutes, action items, and follow-up
Receive, assess, prioritize, and respond to internal and external inquiries, correspondence, and incoming mail
Escalate matters as appropriate
Support collaboration with internal and external stakeholders by sharing information and resolving issues
Assist with onboarding and office operations by ensuring new staff and consultants have required equipment, supplies, access, and information
Manage competing priorities while meeting deadlines and supporting project or program needs
Support Directors, Managers, and their teams in the East Region

Requirements

What you’ll need

Completion of a high school or college diploma in administrative studies, business administration, commerce, or a recognized equivalent
Approximately two years of demonstrated administrative or program support experience
Experience coordinating tasks, managing information, and supporting a manager, team, or program
Equivalent combinations of education, training, and experience may be considered
Ability to work effectively under pressure, exercise sound judgment, and respond professionally to challenging situations
Strong analytical, research, and problem-solving skills
Ability to summarize and present information clearly
Experience providing comprehensive administrative support
Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Teams, and standard office equipment
Excellent organizational and time management skills
Strong interpersonal, customer service, and communication skills
Valid driver’s license and access to a vehicle
Occasional travel may be required for OH East business
Bilingualism in English and French is considered an asset

Benefits

Comp & perks

Comprehensive health coverage from day one, including fully paid medical, dental, and vision benefits for you and your family
Flexible health care or wellness spending accounts
Inclusive well-being support program
Premium defined benefit pension plan
Competitive vacation entitlement
Three personal days annually
Two float days annually
Ongoing learning and career development opportunities
Collaborative, values-driven workplace
Opportunities to participate in Communities of Inclusion
Permanent full-time employment