Capture and Proposal Specialist

Onterris

. Coordinate the development, review, and submission of proposals, qualifications, RFPs, RFQs, RFIs, municipal bids, and other client deliverables .

Posted 10/22/2026full-timeRemote • United StatesMid-LevelSenior💰 $75,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal coordination, including managing RFPs, RFQs, and municipal bids while ensuring compliance and quality. Proficient in utilizing tools for proposal development, content management, and process improvement in technical and environmental services contexts.

Highest-signal resume keywords

Proposal CoordinationRFP ManagementMicrosoft Office SuiteSalesforce ExperienceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentTechnical EditingContent ManagementCompliance ReviewDocument FormattingProject ManagementBid SubmissionQuality AssuranceProcess ImprovementData Tracking

Soft Skills

Organizational SkillsTime ManagementCollaborationCuriosityInitiative

Tools & Technologies

SalesforceClickUpGovWinConstructConnectMicrosoft WordMicrosoft ExcelMicrosoft PowerPointSharePointAdobe AcrobatAutomation Tools

Certifications & Qualifications

Shipley CertificationAPMP Certification

Industry Keywords

Environmental ServicesWater TreatmentRemediationTechnical ServicesPublic-Sector ProcurementBusiness DevelopmentCapture SupportSales EnablementProposal TemplatesCompetitive Proposals

About the role

Key responsibilities & impact

Coordinate the development, review, and submission of proposals, qualifications, RFPs, RFQs, RFIs, municipal bids, and other client deliverables
Manage proposal intake, schedules, assignments, compliance requirements, production timelines, and final submission steps
Develop and maintain compliance matrices, checklists, outlines, content plans, and proposal schedules
Coordinate inputs from sales, technical subject matter experts, project managers, operations, pricing, legal, and leadership
Support technical editing, proofreading, formatting, version control, and quality reviews
Review proposal packages for grammar, formatting, product naming, scope alignment, required forms, pricing consistency, terms and conditions, and submission instructions
Prepare and submit materials through bid portals, procurement platforms, and client-specific systems
Support proposal setup, file organization, document routing, signatures, bonds, forms, attachments, and other submission requirements
Create cohesive, Onterris-branded proposal templates and technical proposal frameworks
Maintain and improve reusable proposal content, including standard language, project descriptions, resumes, product/service descriptions, scope language, graphics, and supporting documents
Monitor bid portals, procurement sites, pipeline aggregators, municipal opportunity sources, and other channels for relevant opportunities
Track pursuits, deadlines, proposal status, decision points, pipeline health, and related Salesforce records
Support opportunity qualification by gathering client background, procurement details, project context, incumbent information, teaming considerations, and pursuit risks
Assist with capture planning, win themes, differentiators, client needs, key personnel strategy, stakeholder mapping, and teaming partner coordination
Support proposal debriefs, win/loss tracking, lessons learned, and follow-up reporting
Develop dashboards, trackers, and reporting tools for leadership and account teams
Identify bottlenecks in proposal and capture workflows and recommend improvements
Support automation, standardization, and innovation efforts
Reduce administrative burden on the sales team so they can focus on technical solutions, client strategy, and selling

Requirements

What you’ll need

Bachelor’s degree in English, Communications, Marketing, Business, Environmental Science, Engineering, or a related field preferred, or equivalent relevant experience
At least 5 years of experience in proposal coordination, capture support, business development, technical marketing, sales enablement, or a related role preferred
Direct experience supporting competitive RFPs, RFQs, municipal bids, public-sector procurements, or professional services proposals strongly preferred
Experience in environmental services, water treatment, remediation, treatment technologies, engineering, construction, equipment, or technical services environments preferred
Strong proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat required
Experience with proposal, CRM, project management, or content systems such as Salesforce, ClickUp, GovWin, ConstructConnect, or similar platforms preferred
Experience with AI, automation tools, proposal templates, content libraries, pricing systems, or process improvement initiatives is a plus
Shipley, APMP, or related proposal/capture training or certification desired
Strong writing, editing, proofreading, and technical communication skills
High attention to detail, especially for compliance, pricing alignment, proposal instructions, and final QA/QC
Strong organizational and time management skills
Ability to coordinate multiple contributors and keep work moving under deadline pressure
Curiosity and willingness to learn complex technical subject matter
Self-starter with initiative, follow-through, and sound judgment
Comfort improving imperfect systems, organizing scattered content, and building repeatable processes
Strategic, service-oriented, collaborative, and responsive
Ability to balance tactical proposal execution with longer-term process, automation, and content improvements