Site Contract and Payment Associate

Ora

. Facilitate the review and execution process for Clinical Trial Agreements (CTAs) and amendments with sponsors, sites, and Ora legal teams .

Posted 9/15/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Clinical Trial Agreements (CTAs) negotiation, budget development, and financial reconciliation within clinical research. Proficient in managing clinical trial site payments and ensuring compliance with GCP/GXP/ICH regulations.

Highest-signal resume keywords

Clinical Trial Agreement NegotiationBudget Development and Cost AnalysisAccounts Payable ExperienceClinical Site Payments ManagementGCP/GXP/ICH Regulations Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Clinical Trial AgreementsBudget DevelopmentCost AnalysisPayment ReconciliationFinancial Systems ManagementData IntegrationContract Milestone TrackingInvoice VerificationPayment Discrepancy ResolutionClinical Trial Operations

Soft Skills

Attention to DetailStrong Analytical SkillsExcellent Communication SkillsOrganizational SkillsCommitment to Quality

Tools & Technologies

Veeva VaultEDC SystemsAdobeExcelMicrosoft WordMicrosoft Outlook

Industry Keywords

Clinical ResearchCRO EnvironmentResearch BillingClinical Trial OperationsRegulatory Compliance

Tech Stack

Tools & technologies

Google Cloud PlatformVault

About the role

Key responsibilities & impact

Facilitate the review and execution process for Clinical Trial Agreements (CTAs) and amendments with sponsors, sites, and Ora legal teams
Support development, review, and negotiation of clinical trial budgets, including per-patient costs, start-up fees, pass-through expenses, and overhead
Track contract milestones, renewals, and amendments throughout the study lifecycle
Monitor budget approvals and align contract terms with negotiated budgets
Ensure payment terms, invoicing schedules, and milestone payments are clearly defined in contracts
Analyze study protocols for cost implications and ensure budgets reflect fair market value (FMV)
Prepare reports for study teams regarding contract status, budget approvals, and payment status
Collaborate with global cross-functional project teams, including Project Management, Clinical Trial Associates, Clinical Research Associates, Project Directors, and IT
Collaborate with Legal on contract negotiations
Identify, track, and monitor data integration between EDC and Veeva Vault systems; highlight and follow up on issues causing payment delays
Set up, process, and manage clinical trial site payments in the Veeva Vault Payment system according to CTAs and approved budgets
Verify payment triggers are met before payment
Calculate and reconcile per-patient payments, start-up fees, milestone payments, and pass-through expenses
Ensure payments are issued accurately and on schedule
Reconcile payments with invoices, supporting documentation, and financial systems
Identify and resolve overpayments, underpayments, and payment discrepancies
Adhere to Ora’s quality system and required compliance, data integrity, business ethics, and regulatory processes
Demonstrate Ora’s values of kindness, operational excellence, cultivating joy, and scientific rigor

Requirements

What you’ll need

Associate’s or Bachelor’s degree in business or Life Sciences, with one or more years’ experience in clinical research or equivalent combination of education, training and experience
Years of experience may be considered in lieu of education
2+ years of Accounts Payable experience
High attention to detail and ability to manage multiple studies simultaneously
Clinical trial contract negotiation and budget development and cost analysis experience
Experience working at a research site or in a CRO environment
Knowledge of clinical trial agreements and research billing
Strong analytical and excellent communication skills
Experience in clinical site payments and clinical trial operations
Strong organizational skills with a commitment to consistently producing high quality work
Experience with Adobe, Excel spreadsheets, Microsoft Word and Outlook
Knowledge of GCP/GXP/ICH regulations

Benefits

Comp & perks

Comprehensive medical, dental, and vision healthcare options beginning day 1
Flexible PTO
Unlimited sick time
14 company-paid holidays
401(k) plan through Fidelity with company match
Adoption assistance
Fertility assistance
16 weeks paid parental leave
Company-paid life insurance
Company-paid disability insurance
Remote workspace reimbursement
Wellness reimbursement
Employee Assistance Program
Career development opportunities
Opportunities to work with colleagues across the globe
Opportunity to research new ophthalmic therapies with global patient impact