Senior Payroll Specialist

Orbiss Inc.

. Own end-to-end payroll processing for an assigned portfolio of multi-state clients, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.

Posted 9/15/2026full-timeRemote • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in end-to-end payroll processing, compliance with multi-state regulations, and client management. Proficient in payroll platforms and capable of guiding junior associates while refining internal processes.

Highest-signal resume keywords

End-To-End Payroll ProcessingMulti-State Payroll ExperiencePayroll Compliance KnowledgeClient Relationship ManagementFPC or CPP Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll Tax FilingsPayroll Deductions Management401(k) Payroll ProcessesSpreadsheet ProficiencyReconciliation and AuditHiring Regulations KnowledgeTermination Pay Rules KnowledgeFinal Paycheck Requirements KnowledgeClient Payroll Issue Resolution

Soft Skills

Autonomous Problem SolvingGuidance and MentorshipEffective Communication

Tools & Technologies

GustoJustworksADPPaychex

Certifications & Qualifications

FPC CertificationCPP Certification

Industry Keywords

Multi-Client Payroll EnvironmentPayroll Service ProviderPEOCPA Firm

About the role

Key responsibilities & impact

Own end-to-end payroll processing for an assigned portfolio of multi-state clients, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.
Apply knowledge of hiring regulations, termination pay rules, and final paycheck requirements across multiple U.S. states.
Manage payroll deductions and adjustments related to benefits, including prorations, retroactive deductions, and mid-period changes.
Maintain understanding of 401(k) payroll-related processes such as contribution processing, loan repayments, and plan maintenance.
Monitor and process payroll tax filings and resolve payroll tax notices from federal, state, and local agencies.
Serve as the primary point of contact for assigned clients on payroll matters.
Manage complex client situations autonomously and escalate to the Payroll Director when appropriate.
Onboard new payroll clients and assist with transitions, data migrations, and system setups.
Provide guidance to junior payroll associates and serve as a first point of escalation for routine payroll questions.
Support the Payroll Director in refining internal processes, checklists, and best practices.
Participate in internal training initiatives and contribute to the payroll knowledge base.
Operate payroll platforms such as Gusto, Justworks, ADP, and Paychex, and contribute to improving payroll workflows, templates, and compliance controls.

Requirements

What you’ll need

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
3-6 years of hands-on U.S. payroll experience.
Experience working in a multi-client payroll environment such as a CPA firm, PEO, or payroll service provider, or significant multi-state payroll exposure across 10+ states.
Hands-on experience using payroll platforms such as Gusto, Justworks, ADP, Paychex, or similar.
Confidence working with spreadsheets and payroll reports for reconciliation and audit purposes.
Knowledge of hiring regulations, termination pay rules, and final paycheck requirements across multiple U.S. states.
Knowledge of payroll deductions and adjustments related to health, dental, and vision benefits, including prorations, retroactive deductions, and mid-period changes.
Knowledge of 401(k) payroll processes such as contribution processing, loan repayments, and plan maintenance.
Experience handling client payroll issues and identifying compliance risks or discrepancies before, during, and after payroll processing.
FPC or CPP certification preferred.
French language proficiency preferred.

Benefits

Comp & perks

Health Insurance paid 100% with HSA and FSA available.
401(k) plan with a 100% match up to 6% after 3 months.
Flexible paid time-off policy (with a minimum of 2 weeks / year to be taken).
Work from home friendly.