Coordinator, Commercial Marketing, MLR

Orca

. Lead execution for national and regional medical conferences and trade shows, including booth build, routing, exhibit space registration, housing blocks, vendor logistics, material shipping, and field team communication .

Posted 9/30/2026full-timeRemote • California • United StatesJuniorMid-Level💰 $85,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing marketing projects and coordinating commercial events within the pharmaceutical and healthcare sectors, with a strong focus on compliance and regulatory processes. Proficient in utilizing Veeva Vault PromoMats for material management and approval workflows.

Highest-signal resume keywords

Veeva Vault PromoMatsMarketing CoordinationProject ManagementFDA Promotional RegulationsHealthcare Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Marketing OperationsEvent ManagementBudget TrackingMaterial Lifecycle ManagementQuality Control Reviews

Soft Skills

Organizational SkillsAttention to DetailCommunication Skills

Tools & Technologies

ZincVodoriAprimo

Industry Keywords

PharmaceuticalBiotechHealthcareMedical/Legal/Regulatory ReviewPromotional Materials

Tech Stack

Tools & technologies

Vault

About the role

Key responsibilities & impact

Lead execution for national and regional medical conferences and trade shows, including booth build, routing, exhibit space registration, housing blocks, vendor logistics, material shipping, and field team communication
Maintain the master commercial marketing calendar
Track multi-channel project milestones for digital ads, print collateral, and field sales aids
Serve as primary point of contact for external creative agencies and print vendors
Manage purchase orders, review statements of work, and assist with budget tracking and invoice processing
Manage commercial digital and print library assets so field representatives and marketing managers use active, current, and approved promotional materials
Manage the print vendor relationship and portal
Schedule, organize, and host weekly PRC and MRC review meetings
Prepare agendas, manage live meeting flow, and record Medical, Legal, and Regulatory reviewer feedback
Act as operational administrator for Veeva Vault PromoMats, routing materials, verifying document metadata, linking reference packages, and managing material lifecycles
Perform preliminary intake quality-control reviews on agency submissions
Track approval expiration dates and coordinate re-review workflows with brand managers
Partner with the Regulatory Review Leader to create and submit FDA Form 2253 packages for applicable promotional materials
Drive day-to-day marketing projects and support accurate, compliant promotional and non-promotional content ready for publication
Coordinate vendor operations and provide administrative/program-management support in compliance with company policies and external regulations

Requirements

What you’ll need

2–4 years of marketing coordination, project management, or marketing operations experience, preferably in a pharmaceutical, biotech, or healthcare company
Prior hands-on experience with Veeva Vault PromoMats or a similar MLR/PRC system such as Zinc, Vodori, or Aprimo is required
Demonstrated background organizing commercial events and medical congresses, or managing external agency deliverables
Basic understanding of FDA promotional regulations and guidelines (OPDP), healthcare compliance, and the Medical/Legal/Regulatory (MLR) review process
Strong organizational skills and attention to detail, with the ability to manage multiple concurrent deadlines across internal stakeholders and external vendors
Preference given to candidates located near an Orca Bio office, particularly the Menlo Park, CA headquarters

Benefits

Comp & perks

Pre-IPO equity
Annual bonus
Medical benefits
Dental benefits
Vision benefits
PTO
401(k) plan
Life and accidental death and disability coverage
Parental leave benefits
Subsidized daily lunches and snacks at on-site locations
Approximately 5% travel to support key conferences, as needed