Administrative Coordinator

Oregon Department of Human Services

. Respond to high-volume employer inquiries regarding wage and hour and civil rights laws .

Posted 9/23/2026full-timePortland • Oregon • United StatesMid-LevelSenior💰 $4,312 - $5,988 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing high-volume administrative workflows, including inquiries, orders, invoicing, and event coordination. Proficient in producing and formatting publications, handbooks, and training materials with accuracy and professionalism.

Highest-signal resume keywords

High-Volume Administrative Workflow ManagementPublication Formatting and ProductionEvent Coordination and LogisticsExceptional Writing AbilitiesInvoice Processing and Accounting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative Data CollectionStatistical Report PreparationOrder ProcessingInvoice ManagementTraining Material PreparationPublication FormattingEvent CoordinationLogistics ManagementMetrics CompilationOffice Procedure Coordination

Soft Skills

Professional CommunicationAttention to DetailOrganizational SkillsCustomer Service OrientationTeam Collaboration

Certifications & Qualifications

Valid U.S. Work Authorization

Industry Keywords

Wage and Hour LawsCivil Rights LawsEmployer Assistance DivisionWebinar CoordinationSeminar LogisticsConference ManagementPublication OrdersSupply OrderingMailing CoordinationAdministrative Support

About the role

Key responsibilities & impact

Respond to high-volume employer inquiries regarding wage and hour and civil rights laws
Direct customers to appropriate resources
Coordinate logistics for Employer Assistance Division trainings, webinars, seminars, and annual conference
Process publication orders, seminar registrations, invoices, and payments
Maintain accurate accounting and tracking systems
Prepare and format publications, handbooks, marketing materials, and training documents
Manage division inventory, supply ordering, mailing coordination, and publication print orders
Serve as primary contact for website updates and related operational needs
Provide administrative support to the manager
Compile monthly metrics
Assist with additional program-support tasks
Assist with onsite seminar setup, including carrying materials and arranging equipment, tables, and chairs

Requirements

What you’ll need

Three years of secretarial or administrative support experience including coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR an associate degree in general office occupations and two years of qualifying secretarial or administrative support experience
OR an equivalent combination of education and experience
Ability to work onsite a minimum of two days per week in the Portland office
Experience managing high-volume administrative workflows, including inquiries, orders, invoicing, or event coordination
Experience producing formatted publications or training materials with accuracy and consistency
Ability to manage high-volume employer communications with accurate, timely, and professional responses
Experience coordinating webinars, seminars, and conferences, including logistics, registration, and training material preparation
Skill in processing orders, managing invoice workflows, resolving payment issues, and maintaining precise tracking and accounting records
Proficiency in producing and formatting polished publications, handbooks, marketing materials, and training documents
Exceptional writing abilities, including drafting precise reports, correspondence, and documentation
Valid U.S. work-authorization documents required; BOLI does not provide visa sponsorship
Ability to occasionally lift and move boxes up to 50 pounds
Regular 8:00 a.m. to 5:00 p.m. schedule and consistent attendance

Benefits

Comp & perks

Work/life balance
Vacation
Sick leave
11 paid holidays a year
Personal days off
Medical, vision, and dental benefits
Pension and retirement programs
Advancement and professional development opportunities within state agencies
5% bilingual pay differential available upon passing the bilingual assessment and when bilingual skills are required
Possible eligibility for the Public Service Loan Forgiveness Program
PERS-qualifying position
New PERS members receive a 6.95% salary increase and contribute 6% to PERS after a six-month waiting period
Current PERS members already have the 6.95% contribution added to base salary