Administrative Office Coordinator – Administrative Specialist 2

Oregon Department of Human Services

. Provide administrative, technical, clerical, and office management support to EDGE managers in the Office of Information Services .

Posted 9/28/2026full-timeSalem • Oregon • United StatesMid-LevelSenior💰 $4,312 - $5,988 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Outlook for complex scheduling, and expertise in preparing narrative and statistical reports. Possesses a solid foundation in office management procedures and data analysis.

Highest-signal resume keywords

Administrative Support ExperienceProficiency In Microsoft OutlookData Collection And AnalysisScheduling ExpertiseReport Preparation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative Data CollectionStatistical Report PreparationOffice Procedure CoordinationMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointComplex Schedule Management

Soft Skills

CollaborationOrganizational Skills

Industry Keywords

Office ManagementClerical SupportLogistical FunctionsState Of OregonOregon Health Authority

About the role

Key responsibilities & impact

Provide administrative, technical, clerical, and office management support to EDGE managers in the Office of Information Services
Ensure clerical and logistical functions of the section operate in an orderly fashion
Establish and maintain procedures and controls needed to carry out assigned program activities
Support administrative tasks for multiple levels of management, line staff, and project staff
Coordinate complex schedules using Microsoft Outlook
Prepare narrative and statistical reports
Collect and analyze administrative data
Collaborate with a team of State of Oregon and Oregon Health Authority employees

Requirements

What you’ll need

Three years of secretarial or administrative support experience including coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR an associate degree in general office occupations and two years of qualifying secretarial or administrative support experience
OR an equivalent combination of education and experience
Proficiency in Microsoft Outlook
Experience using Microsoft Word, Excel, PowerPoint or similar programs, including Microsoft SharePoint
Expertise in scheduling using Outlook, including creating, deconflicting, and managing complex schedules with large numbers of participants
Must submit a resume and cover letter addressing minimum qualifications and desired attributes
Must answer all supplemental questions completely and accurately
Availability for occasional on-site work in Salem, Oregon
Employment contingent upon criminal records check and driving records check meeting OHA criteria
Must be authorized to work in the United States; position does not provide visa sponsorship
Must complete I-9 documentation within three days of hire

Benefits

Comp & perks

Excellent, low-cost medical, vision, and dental coverage for you and your family
Optional life insurance, disability coverage, deferred compensation, and FSA options for health and childcare
Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month
Potential eligibility for the Public Service Loan Forgiveness Program
Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Training and development opportunities to grow your career with the State of Oregon
Hybrid work available
SEIU represented position