Assistant Business Manager – Supervisor, Executive Assistant

Oregon Department of Human Services

. Directly supervise seven staff providing records management and citation-processing services .

Posted 10/15/2026full-timeSalem • Oregon • United StatesMid-LevelSenior💰 $5,643 - $8,299 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong leadership in supervising staff and managing administrative support functions, with expertise in program planning, budget monitoring, and effective communication. Proficient in handling confidential information and promoting diversity and inclusion within the workplace.

Highest-signal resume keywords

Staff SupervisionProgram PlanningBudget MonitoringAnalytical SupportCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program ManagementBudget PreparationAnalytical RecommendationsRecords ManagementData Services Support

Soft Skills

Effective FeedbackPrioritizationDiversity ValuingInclusion Promotion

Certifications & Qualifications

Bachelor's Degree in Business AdministrationBachelor's Degree in ManagementBachelor's Degree in Public Administration

Industry Keywords

Oregon OSHAConfidential Information ProcessingFiscal CoordinationFacilities Management

About the role

Key responsibilities & impact

Directly supervise seven staff providing records management and citation-processing services
Assist the Administrative Services Manager with centralized fiscal and business coordination
Support computer and data services
Support facilities management activities
Support records management activities for Oregon OSHA
Review others' work and provide effective feedback
Process requests for information, including confidential information
Perform program/project planning, budget monitoring or control, research, and analytical support for management decision-making

Requirements

What you’ll need

Four years of staff-level experience providing administrative support to management
Experience must include technical or analytical duties in management of program goals and objectives, program or project planning, budget preparation/monitoring/control, or research and analytical recommendations for management decision-making
Two years of required experience must be in a supervisory or lead worker capacity
A bachelor's degree in Business Administration, Management, Public Administration, or a closely related field may substitute for up to two years of required experience, but not supervisory or lead worker experience
Experience directly supervising others, including planning, organizing, directing, staffing, and coordinating day-to-day activities
Ability to manage multiple projects with competing and varying deadlines
Excellent verbal and written communication skills, including reviewing others' work and providing effective feedback
Ability to prioritize workload amid changing priorities and deadlines
Experience processing information requests involving confidential information
Demonstrated experience valuing diversity and promoting inclusion
Familiarity with Oregon OSHA complaint and inspection processes preferred
Resume and cover letter required
Must complete a fingerprint background check
Must be authorized to work in the United States; DCBS does not offer visa sponsorship

Benefits

Comp & perks

Work/life balance
11 paid holidays a year
Competitive benefits package
Advancement and learning opportunities
Possible eligibility for the Public Service Loan Forgiveness Program
Part-time telework eligibility after gaining proficiency
PERS salary increase of 6.95% upon eligibility
Candidate preference for eligible veterans and Oregon National Guard servicemembers
Preferred Worker Program eligibility