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Executive Support
Oregon Department of Human Services. Provide confidential, high-level executive administrative and operational support to the Director’s Office .
About the role
Key responsibilities & impact- Provide confidential, high-level executive administrative and operational support to the Director’s Office
- Directly support Deputy Directors and designated executive leadership members
- Coordinate complex schedules and manage sensitive communications
- Support executive decision-making processes and effective day-to-day operations of the Director’s Office
- Collaborate with executive support staff to ensure continuity, quality control, and enterprise-level coordination
- Manage the Deputy Directors’ and Strategic Initiatives Director’s calendars
- Prioritize commitments, assignments, and responsibilities based on agency priorities, statutory timelines, executive direction, and organizational needs
- Handle sensitive, confidential, personnel-related, legislative, and politically sensitive information
- Track agency initiatives, executive assignments, and organizational priorities
- Ensure timely completion of deliverables and accountability for outcomes
- Complete special projects and assignments requested by executive leadership
- Coordinate and manage follow-up actions from projects, assignments, and meetings
- Provide front desk coverage at the Public Service Building
- Work occasional evenings, weekends, and travel as needed to support executive leadership activities
Requirements
What you’ll need- One year of experience performing administrative duties in support of agency projects or programs
- Qualifying experience involving data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience
- A driver’s license, an acceptable driving record, a personal vehicle, or an alternative means of transportation is required
- Reliable and secure internet connection for approved remote work
- Professional work environment supporting productivity while working remotely
- Must be authorized to work in the United States
- Visa sponsorship is not offered
- Cover letter of no more than 2 pages required
- Current resume required
- Ability to manage complex executive calendars and prioritize commitments
- Ability to execute executive assignments, projects, and strategic initiatives
- Experience preparing presentations, briefing materials, reports, agendas, talking points, and executive communications
- Experience proofreading and quality-assuring professional documents, presentations, and correspondence
- Ability to identify urgent, sensitive, or time-sensitive issues and escalate when necessary
- Experience coordinating across multiple stakeholders and managing relationships with executives, staff, public partners, and governmental entities
Benefits
Comp & perks- Hybrid work model with remote work optional
- Oregon State employee benefits
- Eligible veterans and Oregon National Guard service members may receive candidate preference
- Potential PERS-qualifying salary range with an additional 6.95%
- Equal employment opportunity and affirmative action workplace
- Inclusive workplace committed to diversity, fairness, equity, and inclusion