Legal Secretary – Civil Enforcement Division

Oregon Department of Human Services

. Draft, finalize, and proofread case-related correspondence and pleadings .

Posted 9/16/2026full-timeSalem • Oregon • United StatesJuniorMid-Level💰 $3,952 - $5,458 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in legal support tasks, including drafting and proofreading legal documents, managing case files, and maintaining compliance with court rules. Exhibits strong organizational skills and attention to detail while effectively communicating with attorneys and government officials.

Highest-signal resume keywords

Legal Assistant ExperienceProficiency in Word Processing SoftwareKnowledge of State Court RulesCase Management SystemsProfessional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Drafting Legal DocumentsProofreadingFiling Court DocumentsCase ManagementLegal TerminologyInformation GatheringAttention to DetailDocument ManagementSchedulingClerical Support

Soft Skills

Problem-SolvingJudgment and DiscretionIndependencePrioritizationConfidentiality

Tools & Technologies

Internet DatabasesCase Management SoftwareDocument Management Software

Certifications & Qualifications

Valid Driver’s License

Industry Keywords

Litigation EnvironmentCourt ProceduresLegal Support DutiesClerical ExperienceState and Federal Officials

About the role

Key responsibilities & impact

Draft, finalize, and proofread case-related correspondence and pleadings
Prepare exhibits, court documents, subpoenas, and witness fees
File documents electronically and in hard copy with appropriate venues
Enter information into case management systems
Schedule follow-ups and monitor case activity and critical legal deadlines
Create, maintain, file, and organize case files
Schedule meetings, appointments, hearings, depositions, and interviews
Maintain reminders for important court deadlines
Contact government agencies and communicate with state and federal officials
Use internet databases to gather information and search for addresses and court information
Update and review charts for accurate case information
Obtain information and materials requested by attorneys or courts
Complete duties of other clerical staff and train other section clerical staff as needed
Perform special projects assigned by section attorneys
Review state, county, and federal rules of practice and procedure

Requirements

What you’ll need

Two years of clerical/secretarial experience, including at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties
Experience must include proficiency in word processing software
Have and maintain a valid driver’s license
Demonstrate professional verbal and written communication skills
Experience working independently, prioritizing work, and meeting time-sensitive deadlines
Ability to learn and use document management, case management, and other computer programs
Legal experience in a litigation environment with proficient knowledge of legal terminology
Ability to exercise judgment and discretion in applying laws and policies
Knowledge and understanding of state court rules and procedures
Ability to maintain punctual and regular attendance
Able to lift and transport boxes or case files
Experience providing accuracy and attention to detail
Skilled in problem-solving and information-gathering techniques
Ability to maintain confidentiality with sensitive case information
Experience with internet databases
Experience working in an open office environment with noise from telephones, printers, copiers, conversations, and other office equipment

Benefits

Comp & perks

Future advancement opportunities within this or another state agency
An agency committed to equal opportunity and workforce diversity
Opportunity to expand your skills as a legal paraprofessional
Vacation, sick leave, 11 paid holidays a year, and special days off
Excellent medical, dental, and vision benefits
Pension and retirement programs
Endless peer and management support
Representation by the Service Employees International Union (SEIU)
Opportunity to expand your professional skills