Senior Executive Assistant

Oregon Department of Human Services

. Provide executive and administrative support to the Region 1 Manager .

Posted 11/6/2026full-timePortland • Oregon • United StatesSenior💰 $4,312 - $5,988 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, including managing complex calendars, coordinating events, and handling sensitive information. Proficient in Microsoft Office Suite and SharePoint, with experience in data collection, analysis, and project support.

Highest-signal resume keywords

Administrative Support ExperienceCalendar ManagementMicrosoft Office ProficiencyData Collection And AnalysisConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data CollectionProject EvaluationCalendar ManagementEvent CoordinationRecord Management

Soft Skills

Strong Organizational SkillsEffective CommunicationCollaborationAttention To Detail

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePoint

Industry Keywords

Administrative DutiesConfidential InformationAgency ProjectsProcess ImprovementRecords Retention

About the role

Key responsibilities & impact

Provide executive and administrative support to the Region 1 Manager
Manage the manager’s complex calendar, including meetings, events, and travel, and resolve conflicts
Support management meetings by reserving locations, arranging catering and travel, preparing agendas, distributing materials, tracking action items, and taking and sharing detailed notes
Gather information through independent research and collaboration with staff and management, and summarize findings verbally and in writing
Handle multiple assignments with competing deadlines, including confidential or sensitive information
Assist senior managers with special projects related to budgeting, process improvement, streamlining, personnel matters, and other management issues
Maintain the Region 1 SharePoint site
Maintain paper and electronic filing systems and manage records retention
Collaborate with the business operations team to support overall business needs
Assist and train administrative staff on ODOT administrative procedures, software, and systems

Requirements

What you’ll need

One year of experience performing administrative duties in support of agency projects or programs
Qualifying experience involving data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience
Experience identifying and working with highly sensitive and confidential information
Experience performing varied administrative support tasks with strict, competing deadlines in a professional setting
Experience interacting with individuals via phone or written correspondence
Strong organizational skills with experience managing complex calendars, coordinating events, and tracking follow-ups
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
Must be able to work in the US; no visa sponsorship offered
Must complete the US Department of Homeland Security I-9 form
Final candidates subject to name-based criminal background checks and potentially additional pre-employment checks
Cover letter required, limited to two pages and addressed to Lois Davis
Application or resume must include employment dates in MM/YYYY format
Completed questionnaire required

Benefits

Comp & perks

Work/life balance
11 paid holidays a year
Flexible work schedules
Paid leave
Public Service Loan Forgiveness opportunity
Comprehensive and equitable base salary offer within the listed range
Salary range increases by 6.95% for participating or eligible PERS members
Veteran or Oregon National Guard servicemember preference may apply
Hybrid work options