Senior Executive Assistant – Statewide Project Delivery

Oregon Department of Human Services

. Provide confidential administrative, technical and executive support to three managers .

Posted 10/22/2026full-timeSalem • Oregon • United StatesSenior💰 $4,312 - $5,988 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including project management, effective communication, and the ability to handle confidential information. Proficient in coordinating schedules, managing travel logistics, and supporting recruitment processes.

Highest-signal resume keywords

Administrative Support ExperienceProject Management SkillsEffective Communication SkillsConfidentiality ProtocolsData Collection and Analysis

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project EvaluationData AnalysisCalendar ManagementTravel CoordinationReport EditingMeeting CoordinationRecruitment SupportTask TrackingProblem ResolutionCritical Thinking

Soft Skills

Independent JudgmentProactivenessDecision-MakingCollaborationAnticipation of Needs

Industry Keywords

Confidential Administrative SupportExecutive Management SupportPersonnel ActionsAgency ProjectsUS Department of Homeland Security I-9

About the role

Key responsibilities & impact

Provide confidential administrative, technical and executive support to three managers
Track and follow up on assignments and projects
Research, summarize and assemble meeting materials
Serve as liaison with internal and external customers
Manage and monitor the Statewide Project Delivery manager’s inbox and identify items requiring official response
Monitor and execute programs to ensure projects and initiatives are developed, communicated and completed on schedule
Manage incoming requests during the manager’s absence and determine appropriate handling or escalation
Coordinate managers’ travel, including hotels, vehicles and flights
Review, edit and refine draft correspondence and reports
Coordinate meeting venues, create agendas, take notes and track tasks
Conduct research, compile data and summarize findings for reports and projects
Coordinate and maintain managers’ calendars
Serve as primary HR point of contact for managers and coordinate with agency HR and other partners
Track and update position information, vacancies, recruitments, employee development assignments and personnel actions
Assist with recruitment phases, including recruitment packages, approvals, interview scheduling and onboarding paperwork
Collaborate with team members to meet deadlines and fulfill assignments
Keep managers informed of assignments, priorities and upcoming activities
Work primarily on-site with limited hybrid work options and occasional statewide travel

Requirements

What you’ll need

One year of experience performing administrative duties in support of agency projects or programs
Qualifying experience involving data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience
Demonstrated effective and efficient communication skills with all levels of staff
Demonstrated ability performing secretarial or administrative support functions for executive management
Independent judgment, decision-making, proactiveness, problem resolution skills and ability to anticipate needs
Proficiency in critical thinking to solve customer inquiries while following confidential protocols
Experience successfully managing multiple projects with conflicting deadlines
Experience providing highly confidential personnel and management support
Application or resume with dates (MM/YYYY) for each employer
Cover letter limited to no more than two pages and addressing the requested qualities
Completion of questionnaire
Ability to work in the US; no visa sponsorship is offered
Successful candidates must complete the US Department of Homeland Security I-9 form
May be subject to criminal background and other pre-employment checks
May be required to lift up to 20 pounds

Benefits

Comp & perks

Work/life balance
11 paid holidays a year
Flexible work schedules
Paid leave
Public Service Loan Forgiveness opportunity
PERS salary increase of 6.95% for participating or eligible members
Veteran or Oregon National Guard servicemember preference may be available
Reasonable accommodation during the application process
Union representation by the Service Employees International Union (SEIU)