Systems Capacity & Improvement Specialist

Oregon Department of Human Services

. Provide primary administrative and operational support to the Director and Systems Capacity and Improvement Team .

Posted 10/30/2026full-timeSalem • Oregon • United StatesMid-LevelSenior💰 $4,312 - $5,988 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and operational support capabilities, including project management, budgeting, and effective communication with diverse stakeholders. Proficient in managing executive workflows and coordinating activities to enhance organizational effectiveness.

Highest-signal resume keywords

Project ManagementMicrosoft 365 ApplicationsBudgeting and Fiscal TrackingProfessional Written and Verbal CommunicationStakeholder Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportData Collection and AnalysisReport PreparationProject PlanningTimeline Management

Soft Skills

AdaptabilityRelationship BuildingPrioritizationProblem Solving

Tools & Technologies

Microsoft ProjectMicrosoft PlannerMicrosoft TeamsSharePoint

Industry Keywords

Oregon Department of EducationEducational SystemsStudent OutcomesOrganizational Effectiveness

About the role

Key responsibilities & impact

Provide primary administrative and operational support to the Director and Systems Capacity and Improvement Team
Manage executive workflows, schedules, commitments, action items, deliverables, and organizational priorities
Support budgeting and fiscal tracking, invoice processing, purchasing activities, and operational records
Organize virtual and in-person meetings, agendas, materials, logistics, decisions, and action items
Coordinate communications with internal and external partners
Maintain project tracking systems, timelines, deadlines, files, and documentation
Coordinate activities across stakeholders and help move team priorities from planning to completion
Support the Oregon Department of Education’s efforts to strengthen educational systems, improve student outcomes, and advance organizational effectiveness

Requirements

What you’ll need

Three years of secretarial or administrative support experience including coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR an associate degree in general office occupations and two years of qualifying secretarial or administrative support experience
OR an equivalent combination of education and experience
Must be authorized to work in the United States
Experience developing and coordinating project plans, timelines, milestones, deliverables, and implementation strategies
Experience using Microsoft 365 applications and project management tools such as Microsoft Project, Planner, Teams, or SharePoint
Ability to manage multiple competing priorities, adapt to changing circumstances, and meet deadlines
Ability to analyze information, evaluate options, identify risks or opportunities, and recommend solutions
Experience preparing and delivering professional written and verbal communications
Experience coordinating work across teams and building relationships with leaders, staff, contractors, vendors, school districts, and other partners
Cover letter and current resume required

Benefits

Comp & perks

Hybrid work model with remote work optional based on business or operational needs
Oregon State employee benefits
SEIU representation
PERS-qualifying salary range may include an additional 6.95%
Veterans and Oregon National Guard service member candidate preference
ADA accommodation support
Equal employment opportunity and affirmative action workplace