Administrative Coordinator, Pediatric Hematology-Oncology

Oregon Health & Science University

. Provide administrative and technical support to the division head and faculty members .

Posted 11/3/2026full-timeUnited StatesMid-LevelSenior💰 $30 - $41 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administrative support, project coordination, and customer service within a clinical or educational environment. Proficient in managing multiple tasks, maintaining organizational systems, and utilizing advanced computer skills to enhance operational efficiency.

Highest-signal resume keywords

Expert-Level Computer SkillsAdvanced Microsoft Excel SkillsProject Coordination ExperienceStrong Organizational SkillsOutstanding Written And Verbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementOffice TechnologyFinancial Transaction ProcessingEvent PlanningCertification TrackingMeeting CoordinationContent DevelopmentPolicy Interpretation

Soft Skills

Attention To DetailProblem-Solving SkillsInterpersonal SkillsCustomer Service SkillsAbility To Work Independently

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookSharePoint

Certifications & Qualifications

Associate’s DegreeCertificate In Office Occupations

Industry Keywords

Clinical CareAdvocacyEducationResearch ObjectivesFaculty Recruitment

About the role

Key responsibilities & impact

Provide administrative and technical support to the division head and faculty members
Serve as the main point of contact for internal and external Division customers
Support clinical care, advocacy, education, and research objectives
Manage faculty recruitment from interviews through onboarding
Develop and maintain systems to track certifications, licenses, and credentialing
Schedule and coordinate meetings and conferences
Plan and oversee events
Process financial transactions
Coordinate business travel
Monitor professional development funds and foundation accounts
Purchase office supplies and equipment
Maintain and develop content for division websites, newsletter, and SharePoint site
Interpret and explain policies and procedures to faculty
Perform other administrative duties as assigned

Requirements

What you’ll need

Four years of general office or secretarial experience; OR an Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR a Bachelor’s degree and two years of general office or secretarial experience; OR an equivalent combination of training and experience
Two years of experience administering or coordinating parts or subsets of a project or program
Expert-level computer skills including Word, Excel, PowerPoint, and Outlook
Willingness to learn OHSU software systems
Proven outstanding written and verbal communication skills with a diverse population
Strong organizational skills and ability to manage multiple tasks and work independently
Ability to meet deadlines and stay on target with projects or due dates
Advanced Microsoft Excel and Word skills
Advanced database management skills
Strong attention to detail
Excellent problem-solving skills
Excellent interpersonal and customer service skills
Ability to function independently and as part of a team
Ability to work in an interruptive office environment
Ability to take initiative

Benefits

Comp & perks

Primarily work from home
Regular full-time employment
Opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington
Professional development funds
Foundation accounts