Executive Assistant, Research and Development – Innovative Medicines

Orion

. Manage complex calendars, coordinate meetings, and ensure timely follow-up on key actions .

Posted 10/27/2026full-timeCambridge • Massachusetts • United StatesMid-LevelSenior💰 $80,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft 365 applications and exceptional organizational skills to manage complex calendars, travel arrangements, and meetings. Proven ability to handle confidential information with discretion while supporting senior executives in highly regulated industries.

Highest-signal resume keywords

Advanced Proficiency In Microsoft 365 ApplicationsExperience Supporting Senior ExecutivesExceptional Written And Verbal Communication SkillsStrong Attention To DetailProject Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingDocument Drafting And EditingProject CoordinationBudget TrackingProcurement ActivitiesOnboarding SupportMeeting LogisticsConfidentiality Agreements

Soft Skills

Strong Interpersonal SkillsCollaborative ApproachProblem-Solving SkillsAttention To DetailFlexible And Adaptable Mindset

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsMicrosoft SharePoint

Industry Keywords

PharmaceuticalBiotechnologyHealthcareHighly Regulated IndustriesMatrix Organization

About the role

Key responsibilities & impact

Manage complex calendars, coordinate meetings, and ensure timely follow-up on key actions
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
Support expense reporting and reimbursement processes in accordance with company policies
Draft, edit, proofread, and format professional correspondence, reports, and presentations
Organize leadership meetings, workshops, scientific events, conferences, and team activities
Coordinate interactions with external collaborators, research partners, vendors, and service providers
Support confidentiality agreements (CDAs), scheduling, and meeting logistics for external engagements
Serve as a key contact for visitors, candidates, and business partners
Assist with onboarding activities for new employees, including coordination with HR, IT, and facilities teams
Support recruitment processes by scheduling interviews and coordinating candidate travel
Help track budgets, vendor contracts, and administrative expenditures
Coordinate procurement activities and support relationships with external suppliers and service providers
Contribute to continuous improvement of administrative processes and ways of working
Provide hands-on day-to-day administrative support to senior R&D leaders and coordinate support activities across a global network of R&D assistants

Requirements

What you’ll need

Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience
Minimum of 5 years of experience supporting senior executives, preferably within pharmaceutical, biotechnology, healthcare, or other highly regulated industries
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
Experience managing complex calendars, travel arrangements, meetings, and multiple concurrent priorities
Exceptional written and verbal communication skills in English
Strong attention to detail and commitment to delivering high-quality work
Proven ability to handle highly confidential and sensitive information with discretion and professionalism
Strong interpersonal skills and a collaborative, service-oriented approach
Experience supporting international leadership teams in a matrix organization
Outstanding organizational, project coordination, and problem-solving skills
Ability to work independently while building strong partnerships across functions and geographies
Flexible and adaptable mindset with the ability to thrive in a rapidly evolving environment
Demonstrated ability to anticipate needs, identify solutions, and take initiative
Project management skills and a growth mindset, with curiosity and initiative to explore new technologies, AI-enabled solutions, and innovative ways of working

Benefits

Comp & perks

Meaningful work supporting the development of future medicines
Opportunities for learning, growth, and career development
A diverse and collaborative international culture
Competitive compensation and benefits
Flexibility through a hybrid working model