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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in fleet coordination and operations, with a solid understanding of vehicle lifecycle processes and compliance requirements. Proficient in data management and Excel, ensuring accurate tracking and reporting across multiple stakeholders and countries.
Highest-signal resume keywords
Fleet CoordinationVehicle Lifecycle ManagementFleet Management SystemsData ManagementStakeholder Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Fleet OperationsLease AdministrationSupplier CoordinationCompliance RequirementsExcel Proficiency
Soft Skills
Organizational SkillsAttention to DetailService-Oriented MindsetProblem-Solving
Tools & Technologies
Fleet Management SystemsExcel
Industry Keywords
Operational RoleInternational OrganizationCost ControlProcurementHigh-Volume Coordination
About the role
Key responsibilities & impact- Coordinate the full vehicle lifecycle, including ordering, onboarding, allocation, maintenance, replacement, lease returns, and offboarding.
- Act as a central point of contact for employees, drivers, sales teams, clinics, and operational teams on fleet-related topics.
- Work closely with leasing companies, maintenance providers, insurance partners, fuel/charging providers, and other external suppliers.
- Follow up on quotes, approvals, repairs, claims, invoices, and service delivery.
- Maintain accurate fleet data across current Excel-based trackers and future fleet management systems.
- Support cost control by monitoring lease, maintenance, fuel/charging, repair, and insurance-related costs.
- Collaborate with HR, Finance, Payroll, and Procurement to ensure compliant and accurate fleet processes across countries and legal entities.
- Identify operational issues, supplier delays, compliance risks, or policy exceptions and ensure they are escalated and followed through.
- Help shape and structure a new fleet operations function within the Procurement Team's Indirect Procurement area.
Requirements
What you’ll need- Experience in fleet coordination, fleet operations, lease administration, or a similar operational role, ideally within a large or international organization.
- Solid understanding of vehicle lifecycle processes, leasing structures, supplier coordination, and fleet compliance requirements.
- Experience working with fleet management systems is a strong advantage.
- Strong data management skills and confidence working with Excel or similar tools to track, validate, and report operational information.
- Ability to manage high-volume coordination across multiple countries, stakeholders, suppliers, and vehicle types.
- Strong organizational skills and attention to detail.
- Ability to follow through on operational topics until they are resolved.
- Service-oriented mindset and confidence communicating with stakeholders at different levels of the organization.
- Fluency in English.
- Polish would be a very nice advantage, especially for local coordination.
Benefits
Comp & perks- Flexible work model - balance remote work with in-person collaboration to suit your lifestyle and productivity.
- Private medical care - comprehensive health coverage to support your well-being.
- Career growth opportunities - access to professional development and internal mobility across our global organization.
- Sport card support - co-financing of a sports card to help you stay active and healthy.
- Social fund - access to benefits financed from the Company Social Benefits Fund (ZFŚS).
- Modern workspace - work from our Scandinavian-style office in the heart of Szczecin, designed for comfort and creativity.
- International team culture - collaborate with colleagues across borders in a diverse and inclusive environment.