Compliance Specialist

Ottawa University

. Email students from the JFA system about missing documents to support the Student Financial Services Advisor .

Posted 10/31/2026full-timeUnited StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Federal and State financial aid regulations, ensuring compliance and accuracy in student financial services. Proficient in financial aid technologies and applications, with strong organizational and communication skills to support students and advisors effectively.

Highest-signal resume keywords

Bachelor's DegreeTitle IV Financial Aid ExperienceFinancial Aid TechnologiesCompliance MonitoringStudent Need Analysis

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial Aid RegulationsData ReconciliationAward Package DevelopmentDocument VerificationMathematics Skills

Soft Skills

Attention to DetailOrganizational SkillsCommunication SkillsCollaboration SkillsIndependent Work

Tools & Technologies

Financial Aid SoftwareSpreadsheet ApplicationsWord Processing ApplicationsWeb-Based ApplicationsStandard Office Equipment

Industry Keywords

Federal RegulationsState RegulationsComplianceStudent Financial ServicesConfidentiality Standards

About the role

Key responsibilities & impact

Email students from the JFA system about missing documents to support the Student Financial Services Advisor
Review student application information for completeness and accuracy
Reconcile discrepancies and ensure compliance with Federal and State regulations
Implement and interpret Federal and State financial aid regulations
Identify and resolve potential compliance problem areas
Participate in webinars and workshops to remain current with regulations
Suggest policy and procedure modifications to reflect regulatory changes
Monitor and enforce regulations governing Federal, State, Institutional, and Campus Based aid programs
Conduct student need analysis and develop award packages
Determine student aid disbursement amounts and timing
Apply funds to student accounts
Work with advisors, students, and families to process applications and ensure sufficient funding
Review, verify, and maintain information regarding pending loan and grant disbursements
Resolve information errors, incomplete documents, and disbursement holds
Coordinate office responsibilities and ensure required duties are completed
Communicate and collaborate with others and share resources
Perform other duties as assigned
Support Ottawa University’s mission, policies, confidentiality standards, collaboration, and professionalism

Requirements

What you’ll need

Bachelor’s Degree or equivalent experience required
Prior Title IV Financial Aid experience
2–5 years general work experience required
Experience with financial aid technologies and relevant financial aid software applications
Ability to oversee financial aid technologies/applications and train others
Proficiency with standard office equipment
Excellent verbal, written, and mathematics skills
Accuracy, organization, and attention to detail
Ability to work independently and cooperatively
Knowledge of current personal computer technologies and applications
Knowledge of spreadsheet, word processing, and relevant web-based applications
Systems- and process-minded
Prolonged periods of sitting
Ability to lift 5–15 pounds at a time
Ability to use office-building stairs daily
May require evening and weekend activities and periodic long hours
Must maintain confidential and ethical handling of university and student information
No travel required
Must be able to drive students and University vehicles as part of job duties: No

Benefits

Comp & perks

Equal employment opportunity commitment
Reasonable accommodation for individuals with disabilities
Professional/developmental opportunities
Collaboration and regular evaluation/feedback as part of university expectations