HR & Admin Manager

Overview AI

. Own HR setup for new China entities, including registration support, employment structure, and local compliance .

Posted 10/27/2026full-timeShanghai • ChinaMid-LevelSenior💰 CN¥18,000 - CN¥25,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in HR setup and compliance for China entities, including labor law knowledge and onboarding processes. Proficient in managing personnel records, payroll data, and administrative operations while ensuring confidentiality and organizational efficiency.

Highest-signal resume keywords

China Labor Law KnowledgeHR Onboarding ExperiencePersonnel File ManagementMicrosoft Office ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HR SetupEmployment Structure ManagementPayroll ProcessingAttendance Data CompilationWork Permit AdministrationVisa ManagementContract ManagementEmployee Guidelines ImplementationOffice Relocation ManagementVendor Coordination

Soft Skills

Attention to DetailDiscretionIndependent PrioritizationCommunication SkillsTeam-Building Facilitation

Tools & Technologies

Ctrip BusinessDidi Business

Certifications & Qualifications

Diploma or Bachelor’s Degree in HRBusiness Administration

Industry Keywords

China Entity RegistrationLocal ComplianceSoutheast Asia Labor Law FamiliarityEmployee OrientationCross-Office Transfers

About the role

Key responsibilities & impact

Own HR setup for new China entities, including registration support, employment structure, and local compliance
Manage employment documents, onboarding, orientation, work permits, visas, relocation, and cross-office transfers
Maintain accurate personnel files, contracts, attendance, and leave records
Compile and verify attendance, overtime, and leave data for payroll processing
Implement, communicate, and update HR policies, procedures, and employee guidelines
Serve as the first point of contact for employee questions and workplace concerns
Organize team-building activities
Manage maintenance, equipment, assets, administrative expenses, office relocation, and renovation projects across Shanghai, Shenzhen, and Hong Kong
Administer Ctrip Business and Didi Business, including access, usage monitoring, vendor coordination, and cost tracking
Support China entity registration and operational setup
Report initially to the Head of Global Recruiting and later to the Global HR Operations & Compliance Lead

Requirements

What you’ll need

5+ years in HR and office administration
Strong working knowledge of China labor law and regulations
Experience owning China entity setup and HR onboarding for US-based or international companies
Diploma or bachelor’s degree in HR, Business Administration, or a related field
Professional English, written and verbal
Ability to manage multiple priorities independently with strong organization and attention to detail
Ability to handle confidential information with discretion
Proficiency in Microsoft Office
Familiarity with labor law across Southeast Asia preferred
Comfortable working in a hybrid role at the Shanghai office

Benefits

Comp & perks

Annual bonus
Equity
Benefits
12x months base salary compensation structure
Global exposure and collaboration with international colleagues
Ownership and authority over China HR and administrative operations
Work on AI systems deployed in real production lines