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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced proficiency in Microsoft Office and collaboration tools while providing high-level administrative support to executive leadership. Excels in managing competing priorities, driving cross-functional projects, and maintaining professionalism in a fast-paced environment.
Highest-signal resume keywords
Executive Support ExperienceProject ManagementMicrosoft Office ProficiencyOrganizational SkillsBusiness Acumen
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementSchedulingDrafting Executive CommunicationsTravel CoordinationProject PlanningTime PrioritizationLogistics ManagementData TrackingRisk IdentificationStakeholder Communication
Soft Skills
Attention to DetailProfessionalismConfidentialityProblem-SolvingAdaptability
Tools & Technologies
Microsoft PowerPointMicrosoft ExcelMicrosoft OutlookCollaboration Tools
Industry Keywords
Executive Leadership TeamCross-Functional ProjectsHighly Regulated IndustriesBusiness OperationsOrganizational Transformation
About the role
Key responsibilities & impact- Provide high-level administrative support to Executive Leadership Team members, including calendar management, scheduling, and time prioritization
- Coordinate and prepare materials for ELT, Board, Special Committee, and cross-functional leadership meetings
- Manage inbound requests and communications in alignment with enterprise priorities
- Draft, edit, and refine executive communications
- Coordinate complex travel, logistics, and executive-level engagements
- Drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles
- Align functions on priorities, deliverables, and timelines
- Track key initiatives and follow-ups, holding teams accountable to commitments
- Support executive-level dashboards, one-pagers, and board updates
- Lead and execute cross-functional projects, including organizational transformation, cost optimization, and retail performance initiatives
- Build and manage project plans, timelines, and stakeholder communications
- Identify risks, surface insights, and drive solutions with functional leaders
- Coordinate across ELT members, their teams, enterprise functions, and state-level teams
- Maintain professionalism and confidentiality across interactions
Requirements
What you’ll need- Age 21 or over
- High School Diploma or equivalent
- Valid Government-Issued Photo ID
- 5–10+ years of experience in executive support, consulting, business operations, or project management
- Experience supporting multiple senior executives or leadership teams in a fast-paced environment
- Strong business acumen with ability to understand financial and operational drivers
- Exceptional organizational and time management skills with strong attention to detail
- Proven ability to manage competing priorities and execute with speed and precision
- Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook, and collaboration tools
- Experience in highly regulated industries such as cannabis, healthcare, or CPG is a plus
- Ability to work typical Monday–Friday business hours, with weekend availability as needed
- Ability to work East Coast hours if located outside Florida
- Ability to work in an office environment, primarily at a desk or in meetings
- Ability to move around the office as needed
- Ability to operate standard office equipment and technology
- Ability to lift up to 25 pounds
- Ability to travel domestically as required
Benefits
Comp & perks- Employee discount
- Full medical, vision, and dental coverage for full-time employees
- 401(k) with possibility of a company match
- Company-sponsored well-being programs
- Paid time off
- Paid parental leave
- Flexible work arrangements
- Tuition reimbursement programs
- Pet insurance