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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced organizational and time management skills while providing high-level administrative support to executive leadership. Proficient in managing complex projects, communications, and stakeholder engagement in fast-paced environments.
Highest-signal resume keywords
Executive Support ExperienceProject ManagementMicrosoft Office ProficiencyOrganizational SkillsBusiness Acumen
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementCalendar ManagementLogistics CoordinationExecutive CommunicationTime PrioritizationDashboard CreationData AnalysisMeeting CoordinationTravel CoordinationStakeholder Management
Soft Skills
Attention to DetailProfessionalismConfidentialityCommunication SkillsProblem-Solving
Tools & Technologies
Microsoft PowerPointMicrosoft ExcelMicrosoft OutlookCollaboration Tools
Industry Keywords
Fast-Paced EnvironmentHighly Regulated IndustriesBusiness OperationsConsultingCannabisHealthcareCPG
About the role
Key responsibilities & impact- Provide high-level administrative support across Executive Leadership Team members, including calendar management, scheduling, and time prioritization
- Coordinate and prepare materials for ELT, Board, Special Committee, and cross-functional leadership meetings
- Manage inbound requests and communications aligned with enterprise priorities
- Draft, edit, and refine executive communications
- Coordinate complex travel, logistics, and executive-level engagements
- Own and drive weekly ELT meetings, monthly business reviews, and quarterly planning cycles
- Ensure alignment across functions on priorities, deliverables, and timelines
- Track initiatives and follow-ups, holding teams accountable to commitments
- Support executive materials including dashboards, one-pagers, and board updates
- Lead and execute ELT cross-functional projects such as organizational transformation, cost optimization, and retail performance initiatives
- Build and manage project plans, timelines, and stakeholder communications
- Identify risks, surface insights, and drive solutions with functional leaders
- Serve as a central coordination point across ELT members and their teams
- Communicate decisions, priorities, and updates clearly, concisely, and timely
- Support alignment between enterprise functions and state-level teams
- Maintain professionalism and confidentiality across interactions
Requirements
What you’ll need- Age 21 or over
- High School Diploma or equivalent
- Valid Government-Issued Photo ID
- 5–10+ years of experience in executive support, consulting, business operations, or project management
- Experience supporting multiple senior executives or leadership teams in a fast-paced environment
- Strong business acumen with the ability to understand financial and operational drivers
- Exceptional organizational and time management skills with strong attention to detail
- Proven ability to manage competing priorities and execute with speed and precision
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
- Experience in highly regulated industries such as cannabis, healthcare, or CPG is a plus
- Ability to work in an office environment, primarily at a desk or in meetings
- Ability to move around the office as needed
- Ability to operate standard office equipment and technology
- Ability to lift up to 25 pounds
- Ability to travel domestically as required
- Availability to work typical business hours Monday through Friday and weekends as needed
- Must work East Coast hours if located outside Florida
Benefits
Comp & perks- Employee discount
- Full medical, vision, and dental coverage for full-time employees
- 401(k) with possibility of a company match
- Company-sponsored well-being programs
- Paid time off
- Paid parental leave
- Flexible work arrangements
- Tuition reimbursement programs
- Pet insurance