Executive Assistant, Business Affairs

Paramount

. Manage calendars, prioritize meetings, and coordinate communications across internal departments and external partners .

Posted 9/25/2026full-timeLos Angeles • California • United StatesJuniorMid-Level💰 $52,000 - $62,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills while managing executive calendars, communications, and project materials. Proficient in Microsoft Office Suite, Google Suite, and contract management tools, ensuring efficient workflow and confidentiality.

Highest-signal resume keywords

Administrative Experience Supporting Senior ExecutivesMicrosoft Office Suite ProficiencyGoogle Suite ProficiencyContract Management Tools FamiliarityEntertainment Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementCorrespondence DraftingDatabase ManagementDigital Filing SystemsExpense Report TrackingMeeting CoordinationProject Material PreparationDocument ReviewSchedulingMultitasking

Soft Skills

Organizational SkillsTime-Management SkillsWritten CommunicationVerbal CommunicationDiscretion and Confidentiality

Tools & Technologies

DocuSignMicrosoft Office SuiteGoogle Suite

Industry Keywords

Entertainment IndustryBusiness AffairsCross-Functional ProjectsInternal Deal Trackers

About the role

Key responsibilities & impact

Manage calendars, prioritize meetings, and coordinate communications across internal departments and external partners
Screen and respond to calls and emails
Draft, review, and manage correspondence, memos, and meeting agendas
Schedule internal and external meetings with agents and external legal teams
Support the Business Affairs team’s strategic priorities
Monitor and prioritize incoming requests and ensure timely responses and follow-ups
Anticipate executive needs and resolve scheduling conflicts or operational bottlenecks
Update internal deal trackers
Support the workflow of information to internal and external teams
Manage key documents for specific projects
Prepare and review deal documents and obtain signatures
Research and prepare project materials and charts, including drafting letters
Maintain organized digital filing systems for contracts and sensitive materials
Prepare and track expense reports
Coordinate IT setup and logistics for meetings and team events
Assist with department initiatives and cross-functional projects

Requirements

What you’ll need

2+ years of administrative experience supporting senior executives
Entertainment industry experience strongly preferred
Proficiency in Microsoft Office Suite and Google Suite
Familiarity with DocuSign and contract management tools
Proven ability to manage databases and electronic filing systems
Bachelor’s degree or equivalent experience preferred
Fantastic organizational and time-management skills
Proficient written and verbal communication
Ability to draft professional correspondence
High level of discretion and confidentiality
Ability to multitask and prioritize in a fast-paced environment

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k) plan
Life insurance coverage
Disability benefits
Tuition assistance program
Paid time off (PTO)
Generous paid time off
Attractive compensation and comprehensive benefits packages
Opportunities for on-site and virtual engagement events
Opportunities to make meaningful connections and build a vibrant community