Executive Assistant, Design

Paramount

. Provide senior-level administrative support to the EVP, Head of Design and 1–2 direct reports .

Posted 10/6/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $80,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in providing senior-level administrative support, managing complex calendars, and coordinating travel logistics while maintaining discretion and professionalism. Proficient in Google Workspace and capable of adopting new productivity tools to enhance efficiency.

Highest-signal resume keywords

5+ Years Supporting Senior ExecutivesComplex Calendar ManagementDomestic And International Travel CoordinationGoogle Workspace ProficiencyEvent Planning And Logistics Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationEvent PlanningOnboarding LogisticsProject Management

Soft Skills

Written CommunicationVerbal CommunicationDiscretionProfessionalismJudgment

Tools & Technologies

Google WorkspaceOracle FusionProductivity ToolsAI Tools

Industry Keywords

MediaEntertainmentTechnologyDesignUXCreativeProduct

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide senior-level administrative support to the EVP, Head of Design and 1–2 direct reports
Manage complex, high-volume calendars and proactively resolve scheduling conflicts
Coordinate domestic and international travel logistics and expense reporting
Lead planning and on-the-ground logistics for offsites and team collaboration events
Execute expense management activities
Assess and advocate for office space needs
Serve as a key contact between the EVP’s office and internal stakeholders and external vendors/partners
Determine independently what can be handled directly versus escalated
Coordinate cross-organization initiatives with other Product & Technology executive assistants
Provide backup coverage for other executive assistants
Support onboarding logistics for new Design organization hires
Lead or support ad hoc special projects assigned by the EVP
Handle sensitive organizational information with sound judgment and discretion

Requirements

What you’ll need

5+ years of experience supporting a senior executive at VP level or above
Proven ability to manage complex, fast-changing calendars and competing priorities with sound judgment and minimal oversight
Extensive experience coordinating domestic and international travel arrangements and managing expense reporting
High proficiency with Google Workspace
Comfortable adopting new productivity and AI tools
Exemplary written and verbal communication skills
Demonstrated discretion and professionalism handling confidential and sensitive information
Experience planning and executing team offsites and events, including vendor and logistics coordination
Prior experience supporting a Design, UX, Creative, or Product leader or organization
Experience in media, entertainment, or technology industries
Familiarity with Paramount’s internal systems, such as Oracle Fusion
Experience supporting or coordinating across multiple executives/leaders concurrently
Bachelor’s degree or equivalent combination of education and experience preferred

Benefits

Comp & perks

Medical, dental, and vision coverage
401(k) plan
Life insurance coverage
Disability benefits
Tuition assistance program
PTO / generous paid time off
Attractive compensation and comprehensive benefits packages
Opportunities for on-site and virtual engagement events
Opportunities to make meaningful connections and build a vibrant community
Reasonable accommodation for qualified individuals with a disability or disabled veteran