Executive Assistant, Design

Paramount

. Provide senior-level administrative support to the EVP, Head of Design and 1–2 direct reports .

Posted 10/9/2026full-timeMountain View • California • United StatesMid-LevelSenior💰 $80,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in providing senior-level administrative support, managing complex calendars, and coordinating travel logistics while maintaining discretion and professionalism. Proficient in Google Workspace and capable of handling sensitive information with sound judgment.

Highest-signal resume keywords

Senior Executive SupportCalendar ManagementTravel CoordinationEvent PlanningDiscretion and Professionalism

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationEvent PlanningOnboarding LogisticsProject SupportVendor CoordinationConfidential Information Handling

Soft Skills

Written CommunicationVerbal CommunicationJudgmentCollaboration

Tools & Technologies

Google WorkspaceOracle Fusion

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

DesignUXCreativeProductMediaEntertainmentTechnology

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide senior-level administrative support to the EVP, Head of Design and 1–2 direct reports
Manage complex, high-volume calendars and proactively resolve scheduling conflicts
Coordinate domestic and international travel logistics and expense reporting
Lead planning and on-the-ground logistics for offsites and team collaboration events
Execute expense management activities
Assess and advocate for office space needs
Serve as a key point of contact between the EVP’s office and internal stakeholders and external vendors/partners
Determine what matters can be handled directly versus escalated
Partner with other executive assistants on cross-organization initiatives and backup coverage
Support onboarding logistics for new hires in the Design organization
Lead or support ad hoc special projects assigned by the EVP
Handle sensitive organizational information with judgment and discretion

Requirements

What you’ll need

5+ years of experience supporting a senior executive (VP level or above), ideally within a creative, design, product, or technology organization
Proven ability to manage complex, fast-changing calendars and competing priorities with sound judgment and minimal oversight
Extensive experience coordinating domestic and international travel arrangements and managing expense reporting
High proficiency with Google Workspace; comfortable adopting new productivity and AI tools
Exemplary written and verbal communication skills
Demonstrated discretion and professionalism in handling confidential and sensitive information
Experience planning and executing team offsites and events, including vendor and logistics coordination
Prior experience supporting a Design, UX, Creative, or Product leader or organization
Experience in media, entertainment, or technology industries
Familiarity with Paramount’s internal systems (e.g., Oracle Fusion)
Experience supporting or coordinating across multiple executives/leaders concurrently
Bachelor’s degree or equivalent combination of education and experience preferred

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k) plan
Life insurance coverage
Disability benefits
Tuition assistance program
PTO / generous paid time off
Attractive compensation and comprehensive benefits packages
On-site and virtual engagement events
Opportunities to make meaningful connections and build a vibrant community