Proposals and Contract Manager

Parexel

. Own the end-to-end Request for Proposal process, from receipt and analysis of RFP documentation through final delivery .

Posted 11/2/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the end-to-end Request for Proposal process, including proposal and contract management, budget preparation, and client negotiations. Proficient in collaborating with cross-functional teams and stakeholders to ensure compliance with client specifications and internal standards.

Highest-signal resume keywords

Proposal ManagementContract NegotiationBudget PreparationClient CommunicationProject Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentContract ManagementBudgetingFinancial AnalysisClinical Study ConductPricing StructuresData SystemsContractual TermsAccount ManagementMetrics Tracking

Soft Skills

Effective CommunicationNegotiation SkillsMentoringTeam CollaborationProblem Solving

Tools & Technologies

SalesforceMicrosoft WordMicrosoft ExcelMicrosoft OutlookDatabases

Certifications & Qualifications

Bachelor's DegreeMBA Preferred

Industry Keywords

Contract Research OrganizationLife SciencesClinical ResearchProposal ProcessMultinational Companies

About the role

Key responsibilities & impact

Own the end-to-end Request for Proposal process, from receipt and analysis of RFP documentation through final delivery
Analyze study protocols or synopses, assign and engage subject matter experts, and coordinate strategic, operational, proposal, and budget inputs
Prepare and revise proposals and budgets in response to RFPs and client revisions
Identify RFP completion barriers and risks and implement mitigation strategies to meet client deadlines
Obtain third-party quotations and ensure proposals and budgets align with RFPs, client specifications, communications, and internal assumptions
Manage contract activities for assigned accounts across Operations, Project Management, Legal, Business Development, Finance, and other stakeholders
Develop account-specific contracting standards, contract strategies, delivery plans, budgets, payment terms, and contract language
Create, negotiate, and finalize contracts according to departmental procedures and guidance
Amend project and client budgets using internal tools and reports, ensuring complete team input and clear rationale for cost changes
Lead internal and client meetings, negotiate costs and terms, and work toward targeted client signature dates
Prepare contract documents from Parexel templates and manage contractual matters requiring Finance, Tax, Legal, or other stakeholder input
Maintain accurate documentation and system data for metrics and key performance indicators
Independently map client bid grids and support process and tool improvement initiatives
Serve as a resource and mentor to colleagues

Requirements

What you’ll need

Bachelor's degree in Life Science, Business, Languages, or an equivalent combination of education and experience
4-6 years of experience in project support, finance, contracting, or proposals within a contract research organization or similar life sciences environment
Strong experience in proposals and/or contracts in a contract research organization or other life sciences environment
Finance experience may be suitable when paired with proposal or contracting experience
Broad experience with proposal and contract management principles, contractual terms, pricing structures, pricing tools, and data systems such as Salesforce
Strong understanding of the operational aspects of clinical study conduct across different regions of the world
Knowledge of client contract processes, account management, reporting, cash flow, and revenue recognition
Comprehensive knowledge of Windows, Word, Excel, Outlook, and databases
Fluency in written and spoken English, including the ability to communicate and negotiate effectively with clients
Ability to work from home and to work irregular or extended hours when needed to meet client proposal deadlines
MBA preferred
Early Phase clinical research experience preferred
Previous proposal development experience preferred
Experience working in multinational and multicultural companies preferred

Benefits

Comp & perks

Health, Vision & Dental Insurance
Tuition Reimbursement
Vacation/Holiday/Sick Time
Flexible Spending & Health Savings Accounts
Work/Life Balance
401(k) with Company match
Pet Insurance