Legal Administrative Assistant

Parker Law Firm, PLLC

. Enter and maintain client data in case management systems .

Posted 10/17/2026full-timeRemote • Arizona • United StatesJunior💰 $19 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong proficiency in data entry, client management, and document processing while maintaining exceptional attention to detail and organizational skills. Capable of managing multiple priorities and deadlines in a professional client service environment.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyCase Management Software ExperienceStrong Typing and Data Entry SkillsAttention to DetailExcellent Written and Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument ProcessingClient ManagementOCR TechnologyPDF EditingExpense Entry CreationConflict of Interest ScreeningTask ManagementPayment ProcessingFile Organization

Soft Skills

Attention to DetailOrganizational SkillsClient Service OrientationSelf-MotivationProblem-Solving Abilities

Tools & Technologies

Case Management SystemsCloud Storage PlatformsTask Management SystemsDigital Case FilesMailing Systems

Industry Keywords

Legal Office ExperienceClient ConfidentialityFirm Policies and ProceduresCompliance ConcernsAdministrative Support

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Enter and maintain client data in case management systems
Set up and configure client portals
Format and verify contact information
Organize case files according to firm naming conventions
Process documents using OCR technology
Organize and maintain digital case files in cloud storage platforms
Ensure consistent file naming and formatting across all platforms
Prepare and process firm mailings
Track and document delivery status
Verify mailing addresses
Maintain records of correspondence
Monitor task management systems and create tasks as needed
Generate and send payment requests to clients
Process and track client payments
Schedule appointments, deadlines, and court dates
Create expense entries for firm costs
Conduct initial conflict of interest screening
Verify accuracy of data entry
Maintain strict client confidentiality
Follow firm policies and procedures
Report discrepancies or compliance concerns
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent required
1-3 years of administrative or office support experience
Strong proficiency in Microsoft Office Suite
Experience with case management software or ability to learn quickly
Proficiency with PDF editing software
Comfortable learning multiple software platforms
Strong typing and data entry skills with high accuracy
Exceptional attention to detail and organizational skills
Excellent written and verbal communication
Ability to manage multiple priorities and deadlines
Professional client service orientation
Self-motivated with ability to work independently
Strong problem-solving abilities
Legal office experience preferred but not required