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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in event planning and administrative support, with proficiency in managing documentation, communication, and project management tools. Strong organizational skills and attention to detail are essential for maintaining accurate records and ensuring successful event execution.
Highest-signal resume keywords
Event PlanningAdministrative SupportSwoogo ExperienceMicrosoft Office ProficiencyOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event DocumentationData EntryBudget ManagementReport PreparationMeeting Scheduling
Soft Skills
Strong Attention to DetailExcellent Communication SkillsTime-Management Skills
Tools & Technologies
SwoogoAsanaMicrosoft Office
Certifications & Qualifications
Associate's DegreeBachelor's Degree
Industry Keywords
Event SupportTrade Show SupportHospitalityAdministrative Support
About the role
Key responsibilities & impact- Assist with meetings, events, and trade show planning activities
- Prepare and maintain event documentation, attendee lists, materials, and supporting records
- Assist with registration processes, attendee communications, and event-related correspondence
- Support onsite event activities and post-event documentation as needed
- Assist with event supply, shipping, and inventory records
- Maintain contracts, invoices, purchase requests, and budget documentation
- Assist with travel arrangements, meeting scheduling, and calendar management
- Organize and maintain electronic and physical event files
- Prepare reports, presentations, agendas, and meeting materials
- Ensure event records and documentation are accurate, complete, and current
- Track deadlines and follow up on action items
- Maintain Asana tasks, status updates, and project documentation
- Assist with Swoogo registration setup, attendee lists, event communications, and registration records
- Maintain event-related data, files, forms, and supporting documentation
- Track event-related deliverables to support team activities
- Assist with data entry, reporting, and record keeping across event management systems
- Provide administrative support to the Events team and other stakeholders
- Maintain templates, forms, and standard operating documentation
- Assist with follow-up activities and documentation related to meetings, events, and trade shows
- Support process consistency through accurate record keeping and document management
- Collaborate with team members to identify upcoming administrative needs and coordinate timely completion of assigned tasks
- Perform other duties as assigned
Requirements
What you’ll need- Associate's or Bachelor's degree in business administration, hospitality, communications, or a related field preferred
- 3+ years of experience in administrative support, event support, hospitality, trade show support, or a related field
- Experience with Swoogo, Asana, or similar event registration and project management tools preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
- Strong attention to detail and ability to maintain accurate records and documentation
- Ability to manage multiple priorities in a fast-paced environment
Benefits
Comp & perks- Hybrid/flexible work schedules
- Flexible work environment
- Generous PTO
- Paid holidays
- Specialized training
- Continuing education
- Professional licensing
- Intern development programs
- University of Parkhill
- Multiple health plan options
- FSA for dependent care
- HSA contributions
- Employer 401k contribution
- Employer-paid basic life insurance
- Short-term and long-term disability coverage
- Performance bonuses
- Mental health care
- Culture committees
- Wellness program
- Charitable giving match