Events & Administrative Specialist

Parkhill

. Assists with meetings, events, and trade show planning activities .

Posted 10/28/2026full-timeAustin • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event planning and administrative support, with strong proficiency in Swoogo and Asana for project management. Maintains accurate records and documentation while effectively managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

Event PlanningAdministrative SupportSwoogo ProficiencyMicrosoft Office ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event DocumentationData EntryBudget ManagementReport PreparationRecord Keeping

Soft Skills

Time ManagementAttention to DetailWritten CommunicationVerbal CommunicationCollaboration

Tools & Technologies

SwoogoAsanaMicrosoft Office

Industry Keywords

Event ManagementTrade Show SupportHospitalityAdministrative Support

About the role

Key responsibilities & impact

Assists with meetings, events, and trade show planning activities
Prepares and maintains event documentation, attendee lists, materials, and supporting records
Assists with registration processes, attendee communications, and event-related correspondence
Supports onsite event activities and post-event documentation as needed
Assists with event supply, shipping, and inventory records
Maintains contracts, invoices, purchase requests, and budget documentation
Assists with travel arrangements, meeting scheduling, and calendar management
Organizes and maintains electronic and physical event files
Prepares reports, presentations, agendas, and meeting materials
Ensures event records and documentation are accurate, complete, and current
Proactively tracks deadlines and follows up on action items
Maintains Asana tasks, status updates, and project documentation
Assists with Swoogo registration setup, attendee lists, event communications, and registration records
Maintains event-related data, files, forms, and supporting documentation
Tracks deadlines, action items, and event-related deliverables to support team activities
Assists with data entry, reporting, and record keeping across event management systems
Provides administrative support to the Events team and other stakeholders as needed
Maintains templates, forms, and standard operating documentation
Assists with follow-up activities and documentation related to meetings, events, and trade shows
Supports process consistency through accurate record keeping and document management
Collaborates with team members to identify upcoming administrative needs and coordinate timely completion of assigned tasks
Other duties as assigned

Requirements

What you’ll need

Associate's or Bachelor's degree in business administration, hospitality, communications, or a related field preferred
3+ years of experience in administrative support, event support, hospitality, trade show support, or a related field
Experience with Swoogo, Asana, or similar event registration and project management tools preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Strong attention to detail and ability to maintain accurate records and documentation
Ability to manage multiple priorities in a fast-paced environment

Benefits

Comp & perks

hybrid/flexible work schedules
flexible work environment
generous PTO
paid holidays
specialized training
continuing education
professional licensing
intern development programs
University of Parkhill
Multiple health plan options
FSA for dependent care
HSA contributions
employer 401k contribution
employer-paid basic life
short/long term disability coverage
performance bonuses
mental health care
culture committees
wellness program
charitable giving match