Trade Show Coordinator

Parkhill

. Lead trade show kickoff and touch-base meetings with stakeholders, conference participants, and Marketing team members .

Posted 10/6/2026full-timeFort Worth • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing trade shows and events from planning through execution, including budget management, vendor coordination, and post-event analysis. Proficient in utilizing event management platforms and project management tools to ensure successful event outcomes.

Highest-signal resume keywords

Trade Show ManagementEvent BudgetingVendor CoordinationEvent Management PlatformsProject Management Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudget ManagementVendor ManagementFinancial ReconciliationTimeline DevelopmentPromotional Merchandise ManagementLogistics CoordinationAttendee RegistrationOnsite Event OperationsPost-Event Analysis

Soft Skills

Attention to DetailService-MindedAdaptabilityStrategic ThinkingTime Management

Tools & Technologies

Microsoft OfficeAsanaMonday.comSwoogoCvent

Industry Keywords

Trade ShowsEvent ManagementCorporate EventsStakeholder EngagementLogistics Management

About the role

Key responsibilities & impact

Lead trade show kickoff and touch-base meetings with stakeholders, conference participants, and Marketing team members
Manage booth selection, sponsorship evaluation, registration, payments, configuration, logistics, vendor orders, graphics, timelines, labor, freight, shipping, promotional merchandise, attendee registrations, hotel accommodations, staffing plans, detail packs, budgets, and event communications
Lead onsite trade show and event operations as the primary point of contact
Monitor booth installation and oversee final booth preparation, branding, merchandise, collateral, signage, and exhibit elements
Manage onsite installation and dismantling labor and vendor resources
Coordinate onsite schedules, vendors, staff requirements, and event logistics
Provide onsite support for meetings, conferences, client events, and trade shows
Manage post-event financial reconciliation and reporting
Track event expenditures, promotional merchandise spending, budget performance, and resource utilization
Support accurate capture of event, attendee, prospect, and business development information in Parkhill’s CRM
Coordinate return, storage, or shipment of exhibit assets
Evaluate event execution and identify process, cost, and efficiency improvements
Compile post-show analytics and manage post-show swag inventory by sector
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in Marketing, Communications, Event Management, or related field (or equivalent experience)
3–5 years of progressive corporate trade show management experience
Proficiency in Microsoft Office
Familiarity with project management tools (i.e., Asana, Monday.com)
Experience with event management platforms (i.e., Swoogo, Cvent) and RSVP systems
Demonstrated experience independently managing multiple trade shows simultaneously from initial planning through onsite execution and post event reconciliation
Proven experience managing external vendors, including exhibit houses, general service contractors (GSC), installation and dismantling (I&D) providers, freight/shipping companies, promotional merchandise suppliers, hotels, and event venues
Demonstrated ability to develop and manage complex event timelines while coordinating multiple vendors, stakeholders, deadlines, and concurrent events
Strong financial acumen with the ability to develop show budgets, monitor expenditures, evaluate costs, identify savings opportunities, and maintain fiscal accountability
Service-minded and adaptable mindset
Ability to work on multiple shows simultaneously under tight deadlines and prioritize assignments accordingly
Strong attention to detail while maintaining the ability to think strategically and understand broader business and marketing objectives
Ability to travel as needed for meetings, events and trade shows with occasional evening and weekend travel requirements
Capable of providing effective assistance at the tradeshow booth as needed

Benefits

Comp & perks

Hybrid/flexible work schedules
Flexible work environment
Generous PTO
Paid holidays
Specialized training
Continuing education
Professional licensing
Intern development programs
University of Parkhill
Up to 80% of medical premiums
FSA for dependent care
HSA contributions
Employer 401(k) contribution
Short-term and long-term disability coverage
Performance bonuses
Mental health care
Culture committees
Wellness programs
Charitable giving match