Trade Show Coordinator

Parkhill

. Lead trade show kickoff and touch-base meetings with stakeholders, conference participants, and Marketing team members .

Posted 10/6/2026full-timeHouston • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing trade show logistics, including budget development, vendor coordination, and event execution. Proficient in utilizing event management platforms and project management tools to enhance operational efficiency and ensure successful trade show participation.

Highest-signal resume keywords

Trade Show ManagementBudget DevelopmentVendor CoordinationEvent Management PlatformsMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event ManagementBudget MonitoringLogistics CoordinationVendor ManagementPost-Event ReconciliationTimeline DevelopmentPromotional Merchandise ManagementData AnalysisCost Efficiency EvaluationCRM Utilization

Soft Skills

Attention to DetailService-MindedAdaptabilityStrategic ThinkingTime Management

Tools & Technologies

AsanaMonday.comSwoogoCvent

Industry Keywords

Trade Show LogisticsEvent OperationsCorporate EventsStakeholder EngagementMarketing Objectives

About the role

Key responsibilities & impact

Lead trade show kickoff and touch-base meetings with stakeholders, conference participants, and Marketing team members
Manage booth selection, sponsorship evaluation, registration, sponsorship payments, booth configuration, exhibit orders, and booth logistics
Coordinate trade show graphics with the Creative team and ensure adherence to Parkhill brand standards
Manage trade show timelines, deadlines, installation and dismantling labor, freight, material handling, shipping, promotional merchandise, attendee registrations, and hotel accommodations
Coordinate show staffing plans and create conference detail packs for attending staff
Develop and manage trade show budgets and monitor expenditures for cost efficiency and fiscal compliance
Monitor the event communications inbox and support other team members’ shows
Lead onsite trade show and event operations and resolve logistical or operational issues
Oversee booth installation, final booth preparation, vendors, schedules, staff requirements, and event logistics
Provide onsite support for meetings, conferences, client events, and trade shows
Manage post-event financial reconciliation, invoice review, payments, charge validation, and cost-center allocation
Track event expenditures and prepare reporting on trade show participation, promotional merchandise, budget performance, and resource utilization
Support accurate capture of event, attendee, prospect, and business development information in Parkhill’s CRM
Coordinate return, storage, or shipment of exhibit assets after events
Evaluate event execution, improve processes, reduce costs, strengthen efficiencies, and enhance future trade show presence
Compile post-show analytics and manage post-show swag inventory by sector
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in Marketing, Communications, Event Management, or related field (or equivalent experience)
3–5 years of progressive corporate trade show management experience
Proficiency in Microsoft Office
Familiarity with project management tools such as Asana and Monday.com
Experience with event management platforms such as Swoogo and Cvent and RSVP systems
Experience independently managing multiple trade shows simultaneously from initial planning through onsite execution and post-event reconciliation
Experience managing external vendors, including exhibit houses, general service contractors, installation and dismantling providers, freight/shipping companies, promotional merchandise suppliers, hotels, and event venues
Ability to develop and manage complex event timelines while coordinating multiple vendors, stakeholders, deadlines, and concurrent events
Strong financial acumen, including developing show budgets, monitoring expenditures, evaluating costs, identifying savings opportunities, and maintaining fiscal accountability
Service-minded and adaptable mindset
Ability to work on multiple shows simultaneously under tight deadlines and prioritize assignments
Strong attention to detail with strategic thinking and understanding of broader business and marketing objectives
Ability to travel as needed for meetings, events, and trade shows, including occasional evening and weekend travel
Ability to provide effective assistance at the tradeshow booth as needed

Benefits

Comp & perks

Hybrid/flexible work schedules
Flexible work environment
Generous PTO
Paid holidays
Specialized training
Continuing education
Professional licensing
Intern development programs
University of Parkhill
Up to 80% of medical premiums
FSA for dependent care
HSA contributions
Employer 401(k) contribution
Short-term and long-term disability coverage
Performance bonuses
Mental health care
Culture committees
Wellness programs
Charitable giving match