Purchasing Coordinator

Partners for Rural Impact

. Serve as the first point of contact for purchasing and contracting requisitions and follow-ups with requestors and vendors .

Posted 10/13/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in purchasing and contracting processes, including federal grants and procurement, while effectively managing vendor relationships and ensuring compliance with organizational policies. Strong organizational and project management skills are essential for tracking agreements and providing user training.

Highest-signal resume keywords

Purchasing ExperienceContracting ProcessesProject ManagementOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

PurchasingContract ManagementProcurementFederal Grants KnowledgeProcess TrackingVendor Account SetupDocument VerificationAgreement ExecutionSupplemental Agreement ProcessingPurchase Card Processing

Soft Skills

Attention to DetailLogical ThinkingSound JudgmentInterpersonal SkillsVerbal Communication

Tools & Technologies

DocuSignAccounting SystemsStandard Office Equipment

Industry Keywords

Purchasing StrategiesFunder PoliciesSubaward AgreementsStakeholder CommunicationFast-Paced Environment

About the role

Key responsibilities & impact

Serve as the first point of contact for purchasing and contracting requisitions and follow-ups with requestors and vendors
Verify that pertinent details, documentation, and approvals accompany requisition requests
Set up inbox folders for incoming requests and add requests to the working queue
Manage the Purchasing inbox and assign messages to appropriate team members and/or vendor files
Monitor DocuSign to ensure documents are directed appropriately and completed promptly
Set up new vendor accounts for purchase order purchases with vendors and the accounting system
Guide staff on information and bids needed to draft, review, and execute agreements according to organizational or funder policies and contract requirements
Assist with developing and implementing purchasing strategies for goods and services
Process, complete, and track supplemental and subaward agreements
Work with the PRI Accounting Team to process purchase card requests and limit increases
Notify staff of ending contracts and support renewal agreements where appropriate
Provide ongoing user training and contribute to training materials for contracting and purchasing processes
Perform additional duties supporting PRI's mission, All Rural Students Succeed

Requirements

What you’ll need

Associate's degree or five years of related experience
Three years of experience supporting purchasing, finance or a related field required
Knowledge of federal grants, procurement and contracting processes
Ability to work with or through various groups of internal and external people
Excellent organizational skills and attention to detail
Project management and process tracking/monitoring skills
Strong verbal and written skills
Ability to convey complex information clearly
Sound judgment and logical thinking to prioritize and carry out tasks
Access to reliable transportation
Successful completion of pre-employment background check
Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants
Ability to occasionally lift up to 25 lbs
Ability to travel independently by car and plane regionally and nationally
Ability to operate standard office equipment
Ability to work in a fast-paced setting with frequent interruptions and shifting priorities

Benefits

Comp & perks

Comprehensive insurance plans including medical, dental, vision, and prescription coverage
Flexible spending accounts
Employee assistance program
Life and long-term disability insurance
Retirement plan
Generous paid time off including vacation, sick leave, and annual holidays
Paid parental leave
Tuition assistance
Professional development for employees
Remote/home-office work position