Executive Assistant

Pathos

. Handle administrative tasks for both founders, including calendar management, travel, meeting preparation, email triage, and ad-hoc projects .

Posted 10/23/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $90,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management and executive support, including calendar management, travel coordination, and team engagement strategies. Proficient in fostering communication between leadership and team members while ensuring operational efficiency in a startup environment.

Highest-signal resume keywords

Office ManagementCalendar ManagementTravel CoordinationCommunication SkillsProject Management Software

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationMeeting PreparationEmail TriageInvoice ManagementVendor ManagementSaaS ProvisioningProject Management SoftwareTeam Engagement MetricsEmployee Onboarding

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationTeam BuildingOpen CommunicationConfidentiality

Tools & Technologies

Project Management SoftwareCommunication Platforms

Industry Keywords

Startup EnvironmentOffice OperationsEmployee FeedbackTeam SatisfactionEvent Planning

About the role

Key responsibilities & impact

Handle administrative tasks for both founders, including calendar management, travel, meeting preparation, email triage, and ad-hoc projects
Oversee San Francisco office operations, including supplies, event planning, employee onboarding, and workplace upkeep
Book travel, lodging, and workspace for the entire team
Coordinate periodic company-wide weeks in San Francisco, including remote employees
Provide founders with daily updates on team performance, attendance, energy levels, and emerging issues
Foster a positive team atmosphere through team-building activities, recognition programs, and open communication
Relay key messages between founders and the team during travel or remote periods
Gather employee feedback and ensure employees feel heard and connected to leadership
Manage invoices and external vendors for compliance, legal, accounting, and tax services
Provision SaaS access during onboarding and offboarding
Organize social events, wellness activities, and motivational check-ins
Track improvements in team satisfaction and engagement metrics

Requirements

What you’ll need

3 to 8 years of experience as an Office Manager/Executive Assistant
Ideally experience within a startup environment
Ability to work in the San Francisco office three days per week (Tuesday–Thursday, Union Square)
Ability to manage calendars, priorities, travel, meeting preparation, email triage, and ad-hoc projects
Experience with calendars, project management software, and communication platforms
Ability to handle sensitive information confidentially
Strong written and verbal communication skills
Currently eligible to work in the United States
Must disclose whether future sponsorship will be needed

Benefits

Comp & perks

Comprehensive health, dental, vision, and life insurance
Flexible PTO
WFH reimbursement
High-trust culture fostering individuality, creativity, agency, and development