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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and project management skills to support C-level executives effectively, while maintaining confidentiality and professionalism. Proficient in leveraging business tools and AI to enhance productivity and streamline processes.
Highest-signal resume keywords
Executive Assistant ExperienceProject Management SkillsGoogle Suite ProficiencyStrong Communication SkillsAI Fluency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementMeeting CoordinationExpense ManagementTravel CoordinationAgenda CreationNote TakingAction Item TrackingProcess DevelopmentSystem BuildingConfidentiality Maintenance
Soft Skills
Detail OrientedSound JudgmentProblem SolvingAutonomyPrioritization
Tools & Technologies
Google SuiteSlackNotionAI Tools
Industry Keywords
C-Level SupportStartup EnvironmentHigh-Growth EnvironmentFamily Office ExperienceCross-Functional Partnership
About the role
Key responsibilities & impact- Provide high-touch support to Patreon’s CEO & Co-Founder and executive team
- Proactively manage complex calendars 3-6 months out
- Partner with Biz Ops to align the CEO’s and executive team’s calendars
- Maintain and adjust business rhythms as needed
- Communicate calendar updates and priorities to Rhythm of Business stakeholders
- Maintain the CEO’s inbox and draft correspondence
- Procure or create meeting agendas and presentations with the Chief of Staff
- Attend meetings, take notes, and track action items and deliverables
- Coordinate Executive Team offsites and events
- Celebrate Executive Team birthdays, anniversaries and new family member arrivals
- Coordinate the CEO’s business travel and some personal travel, including bookings and logistics
- Build and share quarterly/annual travel lookaheads with the CEO’s family office
- Maintain, organize and code receipts, expenses and reimbursements
- Create project management processes for cross-functional initiatives
- Build and maintain scalable systems for the Office of the CEO
- Coordinate offsite activities, logistics and agendas
- Coordinate meetings during company planning and annual reviews
- Support monthly All Hands efforts
- Handle special projects as needed
- Coordinate and plan board meetings
- Plan and support the annual company kickoff
Requirements
What you’ll need- 3-5 years EA experience supporting C-level executives in startup or high-growth environments
- Experience supporting executives in both business and personal capacities
- Ideally, family office experience or close cross-functional partnership with a personal-side EA
- San Francisco-based and able to work in-office 3 days per week
- Extremely organized and detail oriented
- Sound judgment, confidentiality and professionalism
- Ability to move quickly without sacrificing efficiency or effectiveness
- Ability to prioritize shifting demands with a high degree of accuracy and consistent follow up
- Excellent written and verbal communication skills
- Strong project management skills; able to build and run systems and processes independently
- Ability to work autonomously
- Ability to problem solve
- Ability to think five steps ahead
- Ability to create and maintain structure and processes
- Advanced knowledge of business-related tools including Google Suite, Slack, Notion, and AI tools
- Strong AI fluency and demonstrated ability to leverage AI to improve productivity
Benefits
Comp & perks- Equity plans
- Healthcare
- Flexible time off
- Company holidays and recharge days
- Commuter benefits
- Lifestyle stipends
- Learning and development stipends
- Patronage
- Parental leave
- 401(k) plan with matching
- Hybrid work model
- Equal employment opportunity
- Reasonable accommodations during the interview process