Executive Assistant – CFO

PCI Pharma Services

. Provide high-impact administrative and operational support to the Chief Financial Officer and LIFT organization, encompassing Legal, Finance, and IT .

Posted 9/28/2026full-timeRockford • Illinois • United StatesMid-LevelSenior💰 $61,600 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative and operational support capabilities, including expert proficiency in Microsoft PowerPoint, Excel, and Outlook, while ensuring adherence to company policies and guidelines. Exhibits strong problem-solving skills and the ability to manage complex schedules and logistics effectively.

Highest-signal resume keywords

Advanced Microsoft PowerPoint ProficiencyExpert Microsoft Excel SkillsProfessional English ProficiencyStrong Problem-Solving SkillsExperience with Concur for Travel Arrangements

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Advanced Computer SkillsDocument PreparationExpense Report ManagementCalendar ManagementMeeting Logistics CoordinationConfidential Correspondence DraftingOffice Supply ManagementProject SupportTravel CoordinationDigital Workflow Management

Soft Skills

Professional DemeanorSound JudgmentAdaptabilityCollaborationIndependence

Tools & Technologies

Microsoft OutlookMicrosoft TeamsZoomSharePointWorkdayConcur

Certifications & Qualifications

Associate’s Degree in Related Field

Industry Keywords

PCI ComplianceCGMP GuidelinesGCP Guidelines

Tech Stack

Tools & technologies

Google Cloud Platform

About the role

Key responsibilities & impact

Provide high-impact administrative and operational support to the Chief Financial Officer and LIFT organization, encompassing Legal, Finance, and IT
Prepare professional-grade presentations and documents for senior leadership
Manage complex, high-volume calendars across multiple time zones
Coordinate domestic and international travel arrangements through Concur
Prepare, submit, and track expense reports
Draft, proofread, and edit confidential correspondence, reports, and executive materials
Schedule conference rooms and manage logistics for executive meetings, board-related sessions, and customer visits
Coordinate catering and on-site meeting support
Provide on-site support at meeting locations for multi-day trips as needed
Oversee document flow for executive signatures or review
Order, maintain, and organize office and administrative supplies
Support special projects and ad hoc initiatives for the CFO and LIFT leaders
Ensure adherence to company policies, procedures, and applicable PCI, cGMP, and GCP guidelines
Represent the Offices of the CFO, CIO, and General Counsel with professionalism and credibility
Perform other duties as assigned

Requirements

What you’ll need

Associate’s degree in a related field and/or 5+ years of relevant experience
Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
Full professional proficiency in English, written and verbal
Strong reasoning and problem-solving skills
Ability to work independently and collaboratively
Professional demeanor and sound judgment
Adaptability to evolving priorities and environments
Master-level proficiency in Microsoft PowerPoint and Outlook
Strong proficiency in Microsoft Excel and Microsoft Teams
Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows
Willingness to travel to meeting locations for multi-day trips as needed; travel is about 20%
Consistent attendance, punctuality, and reliability
Flexibility outside standard business hours as needed

Benefits

Comp & perks

Annual performance bonus eligibility
Paid time off
Health insurance coverage, including dental and vision
Flexible spending account
401(k)