Administrative Assistant

Penn State College of Education

. Support the smooth operation of youth programs .

Posted 11/4/2026part-timePhiladelphia • Pennsylvania • United StatesMid-LevelSenior💰 $20 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and leadership capabilities while ensuring compliance with safety regulations and university guidelines. Proficient in administrative support, communication with parents, and effective use of registration systems.

Highest-signal resume keywords

Microsoft Word ProficiencyLeadership SkillsOrganizational SkillsProblem-Solving SkillsCompliance with Penn State Requirements

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryRecord-KeepingMail MergesYouth Program AdministrationScheduling

Soft Skills

Communication SkillsIndependenceTeam Collaboration

Tools & Technologies

Camp Doc Youth Registration System

Certifications & Qualifications

PA State Police Criminal Background CheckPA Child Abuse History Clearance FormFederal (FBI) Fingerprint Criminal Background Check

Industry Keywords

Youth ProgramsComplianceSafety RegulationsAdministrative SupportStaff Management

About the role

Key responsibilities & impact

Support the smooth operation of youth programs
Train on and effectively use Camp Doc youth registration system
Ensure staff compliance with Penn State Compliance requirements
Utilize Microsoft Word and perform mail merges for youth-related documents
Print, organize, and assemble daily program paperwork into binders
Ensure participant forms are complete and binders remain updated
Provide administrative support and communicate with staff and parents
Assist with scheduling, record-keeping, and data entry
Manage participant health forms, waivers, and emergency contacts
Send welcome emails, newsletters, and class updates to parents or guardians
Assist with staff management, recruitment, orientation, and training documentation
Organize and store materials, paperwork, and supplies
Ensure compliance with camp policies, safety regulations, and university guidelines
Act as the primary point of contact for parents and handle concerns and inquiries
Serve as authorized adult when an instructor or teaching assistant is unavailable
Assist with graduation planning and other organizational needs
Attend Friday meetings focused on student growth and staff support
Complete other assignments as needed

Requirements

What you’ll need

Previous experience in administration, education, recreation, or a related field is preferred
Strong leadership, organizational, and problem-solving skills
Works well with multiple managers
Proficiency in Microsoft Word
Demonstrated ability to work independently while seeking guidance as necessary and consistently meet deadlines
Applicants must apply online and submit a resume including any experience and a cover letter
PA State Police Criminal Background Check
PA Child Abuse History Clearance Form
Federal (FBI) Fingerprint Criminal Background Check