Records Center Specialist

Penn State College of Education

. Support day-to-day operations of the University's Inactive Records Center .

Posted 10/12/2026full-timeState College • Pennsylvania • United StatesMid-LevelSenior💰 $40,608 - $58,836 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in managing records inventories and compliance with regulatory requirements. Proficient in using Microsoft Excel and Word to support operational efficiency and documentation processes.

Highest-signal resume keywords

Records ManagementCompliance with FERPA, HIPAA, PII, and DoDMicrosoft ExcelMicrosoft WordOperational Efficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Records Inventory ManagementRecords Lifecycle ActivitiesDocumentation PreparationSecure Destruction CoordinationRecord Tracking

Soft Skills

Organizational SkillsTime ManagementAttention to DetailEffective CommunicationInterpersonal Skills

Certifications & Qualifications

Associate DegreeUniversity Training Completion

Industry Keywords

Regulatory ComplianceUniversity PoliciesDepartment of Defense ProgramsRecords StorageRecords Retrieval

About the role

Key responsibilities & impact

Support day-to-day operations of the University's Inactive Records Center
Ensure compliance with University policies and regulatory requirements
Manage records inventories, retention information, and lifecycle activities using the records management system
Serve as a primary point of contact for University offices regarding records storage, retrieval, transfer, and disposition
Coordinate secure destruction of records and physical media according to approved retention schedules
Monitor inventory and location data for accurate record tracking and efficient operations
Prepare records disposition documentation and support retention and compliance activities
Maintain facility security, operational records, and routine inspections
Develop and update records management resources, procedures, and training materials
Identify opportunities to improve operational efficiency and service delivery
Perform transfer of records materials using equipment such as people lifts
Work under the direction of the University Records Management Officer and collaborate with Records Center staff

Requirements

What you’ll need

Associate Degree
No prior relevant work experience required; previous relevant work experience accepted in lieu of education
U.S. citizenship required due to responsibilities supporting Department of Defense programs and applicable federal requirements
Must be able to lift items weighing up to 40 pounds regularly and stand for extended periods, with or without accommodation
Working knowledge of Microsoft Excel and Word
Excellent organizational and time management skills
Demonstrated ability to manage competing priorities, respond to changing needs, and meet deadlines
Exceptional attention to detail and accuracy
Effective written and verbal communication skills
Excellent interpersonal skills and ability to work collaboratively with colleagues and stakeholders
Successful completion of applicable University training, including FERPA, HIPAA, PII, and DoD compliance, required during onboarding
Must submit a cover letter and resume
Successful completion of background checks required
Must be authorized to work in the U.S.

Benefits

Comp & perks

Comprehensive medical, dental, and vision coverage
Robust retirement plans
Paid holidays, vacation, and sick time
75% tuition discount for employees and eligible spouses and children