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Administrative and Finance Assistant
People Consulting. Manage accounts payable processes, including reviewing invoices, payment slips, and contracts; scheduling payments; issuing payment confirmations; and filing documents.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing accounts payable and receivable processes, including invoice management and expense entry, while maintaining confidentiality and ethical conduct. Proficient in Microsoft Office, particularly Excel, with strong organizational skills and attention to detail.
Highest-signal resume keywords
Accounts Payable ManagementAccounts Receivable ManagementMicrosoft Excel ProficiencyExpense Entry ExperienceOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Accounts PayableAccounts ReceivableExpense EntryInvoice ManagementPayment ProcessingFinancial ManagementData EntryVLOOKUPPivot TablesBasic Formulas
Soft Skills
Attention to DetailOrganizational SkillsWritten CommunicationDiscretionEthical Conduct
Tools & Technologies
Microsoft OfficeLegal One
Industry Keywords
Court CostsJudicial Payment FormsProfessional ServicesLaw FirmBusiness AdministrationAccountingFinancial Management
About the role
Key responsibilities & impact- Manage accounts payable processes, including reviewing invoices, payment slips, and contracts; scheduling payments; issuing payment confirmations; and filing documents.
- Manage accounts receivable processes, including issuing invoices and fee receipts, monitoring due dates, following up on overdue accounts, and sending payment reminders to clients.
- Enter expenses into the management system, classifying them by cost center, client, or matter, including reimbursements, court costs, and travel expenses.
- Organize and maintain up-to-date physical and digital files of administrative, tax, and contractual documents.
- Support purchasing activities, liaise with suppliers and service providers, monitor recurring contracts, schedule appointments, and handle telephone inquiries.
- Liaise with banks, the accounting department, and clients while maintaining professional confidentiality.
Requirements
What you’ll need- High school diploma required.
- Currently pursuing or holding a degree in Business Administration, Accounting, Financial Management, or a related field is a plus.
- Demonstrated experience with administrative and financial processes, including accounts payable and accounts receivable.
- Proficiency in Microsoft Office, with strong Excel skills, including filters, VLOOKUP/XLOOKUP, pivot tables, and basic formulas.
- Experience entering expenses into a management system.
- Strong organizational skills, attention to detail, ability to meet deadlines, and excellent written communication.
- Discretion and ethical conduct when handling confidential information.
- Previous experience in a law firm or professional services firm is a plus.
- Familiarity with Legal One legal practice management software is a plus.
- Knowledge of court costs and judicial payment forms (GARE, DARE, GRU) is a plus.
Benefits
Comp & perks- Full-time employment under the CLT regime
- One work-from-home day per week