Recruiting Coordinator – Contract

Phantom

. Coordinate and schedule interviews throughout all stages of the interview process .

Posted 11/11/2026contractRemote • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills, effectively coordinating interviews and managing candidate data within an ATS. Proficient in utilizing tools like Google Workspace and Notion to enhance recruitment processes and communication.

Highest-signal resume keywords

ATS AdministrationRecruiting CoordinationOrganizational SkillsVerbal CommunicationGoogle Workspace

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Interview CoordinationDatabase ManagementRecruiting ReportingProcess ImprovementScheduling Logistics

Soft Skills

Attention to DetailCritical ThinkingProfessional CommunicationEfficiencyAnticipation of Needs

Tools & Technologies

AshbyNotionGoogle WorkspaceLinkedInRecruiting Tools

Industry Keywords

Startup ExperienceHigh-Growth TechTechnical RecruitingUniversity RecruitingCrypto

Tech Stack

Tools & technologies

Web3

About the role

Key responsibilities & impact

Coordinate and schedule interviews throughout all stages of the interview process
Schedule internal team meetings, candidate debriefs, and other meetings as needed
Act as ATS administrator in Ashby, including system management
Own LinkedIn administration and other recruiting tools
Oversee Notion database management and maintenance
Prepare a weekly Recruiting progress report for the Executive leadership team
Partner cross-functionally to identify improvements in recruitment activities and processes
Serve as the main point of contact for candidates, answering questions, providing timely updates, and setting clear expectations
Maintain accurate and up-to-date candidate data in the ATS
Partner with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly
Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel
Support occasional recruiting events

Requirements

What you’ll need

At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics)
Bachelor’s degree (or equivalent)
Preference to work out of the San Francisco or NY office at least 2 days per week if local to those areas
Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities
Clear, professional written and verbal communication with candidates and internal stakeholders
Comfort working with tools like Google Workspace & Notion
Must be highly organized, efficient and process driven
Excellent at anticipating needs and creating structure out of ambiguity
Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error
Nice to have: experience working in a startup or high-growth tech company
Nice to have: hands-on experience with an ATS such as Greenhouse, Lever, or Ashby
Nice to have: prior exposure to technical recruiting or university recruiting
Nice to have: genuine curiosity about crypto, blockchains, or web3 products

Benefits

Comp & perks

Competitive salary and equity (benefits listed as only available to full-time employees)
Comprehensive insurance (medical/dental/vision): base plan 100% covered (full-time employees only)
Flexible hours and a long-standing, supportive remote environment (full-time employees only)
Unlimited vacation (full-time employees only)
401(k) retirement plan (full-time employees only)
Wellness stipend (full-time employees only)
Weekly meal stipend (full-time employees only)
Learning & Development stipend (full-time employees only)
Remote / WFH set-up stipend (full-time employees only)