Executive Assistant

Pipeline Medical

. Manage the CEO's inbox and calendar, including organizing and responding to select emails .

Posted 9/21/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while effectively managing executive communications and administrative processes. Proficient in using AI tools for workflow automation and maintaining CRM data integrity.

Highest-signal resume keywords

Executive Support ExperienceAI Tools ProficiencyMicrosoft Office Suite ProficiencyStrong Written And Verbal CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Workflow AutomationCRM ManagementMarket ResearchData OrganizationProject Tracking

Soft Skills

DiscretionProblem-SolvingAttention To DetailAdaptabilityTime Management

Tools & Technologies

Google WorkspaceScheduling SoftwareMicrosoft Office Suite

Certifications & Qualifications

Bachelor's Degree In Business AdministrationC1 English Proficiency

Industry Keywords

C-Suite SupportAdministrative ProcessesEvent CoordinationInternal And External CommunicationsOffice Management

About the role

Key responsibilities & impact

Manage the CEO's inbox and calendar, including organizing and responding to select emails
Provide occasional assistance with personal tasks and errands
Use AI tools to create and improve workflows, systems, and administrative processes
Track ongoing projects across the CEO, Operations, Sales, and Marketing departments and ensure deadlines are met
Serve as a point of contact for internal and external communications
Arrange hotels, client meetings, meals, transportation, and other business travel logistics
Compile reports and conduct market, client, and company research
Organize files, records, data, and internal reports
Manage office supplies, company subscriptions, expenses, invoices, and account cancellations
Coordinate company and trade show events, including lodging, materials, promotional items, and reservations
Assign, deactivate, and merge CRM accounts; maintain CRM data and hygiene
Support sales, marketing, operational, software, and tool-management projects
Build and maintain lightweight workflow automations and document them for handover
Identify tasks for automation and collaborate with the technology team to implement solutions
Review AI-generated outputs for accuracy before delivery to customers or Account Managers

Requirements

What you’ll need

Bachelor's degree in Business Administration, Communications, or a related field (preferred but not always required)
3–5+ years of experience in an executive assistant, administrative, or similar role
Experience supporting the C-suite or senior executives is a plus
Excellent written and verbal English communication skills, with a minimum C1 proficiency level
Hands-on experience using AI tools for workflow creation, process automation, and productivity
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and scheduling software
Strong organizational skills and ability to manage multiple tasks and prioritize effectively
Discretion and confidentiality when handling sensitive information
Time management skills and ability to meet deadlines in fast-paced environments
Problem-solving skills and ability to anticipate needs and provide solutions
Attention to detail in scheduling, document preparation, and correspondence
Adaptability to shifting priorities and unexpected challenges

Benefits

Comp & perks

Remote work arrangement