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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in full-cycle bookkeeping, including proficiency in QuickBooks Online for reconciliations, invoicing, and payroll management. Strong attention to detail and effective communication skills are essential for maintaining accurate financial records and collaborating with clients and vendors.
Highest-signal resume keywords
Full-Cycle BookkeepingQuickBooks OnlineInvoicing and Accounts ReceivableUS Payroll ProcessingQuickBooks Online ProAdvisor Certification
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Bank ReconciliationJournal EntriesAccounts PayableVendor ManagementSOP DocumentationFinancial ReportingAR CollectionsPayment ProcessingPayroll InputsAttention to Detail
Soft Skills
Strong Written CommunicationProblem-SolvingClient InteractionTeam Collaboration
Tools & Technologies
QuickBooks OnlineNickelADPGusto
Certifications & Qualifications
QuickBooks Online ProAdvisor Certification
Industry Keywords
Digital AgencyProfessional ServicesUS Small BusinessesW-2 Workers1099 Workers
About the role
Key responsibilities & impact- Own the day-to-day books for a growing digital agency
- Reconcile every bank and credit card account in QuickBooks Online weekly and at month-end
- Complete weekly reconciliations every Monday so QBO balances match actual bank statements
- Catch and flag discrepancies such as missing deposits, duplicates, or wrong amounts the same day
- Trace unusual transactions back to the bank, invoice, or contract before posting
- Prepare journal entries requiring leadership approval
- Deliver a monthly P&L, balance sheet, and AR aging by the 10th
- Keep the books clean and ready for the CPA's quarterly review
- Own monthly recurring-client invoicing through Nickel on the 1st of every month
- Issue one-time project invoices as new contracts are signed
- Track open invoices and send payment reminders for invoices 15+ days past due
- Apply payments to the correct invoices and reduce past-due AR
- Enter vendor bills, schedule payments, and maintain vendor records
- Pay vendors on time
- Collect contractor hours, rate changes, and new-hire details for biweekly payroll
- Submit and confirm payroll inputs before every ADP deadline
- Build and maintain SOPs for recurring processes
- Use QBO bank rules, templates, and available tools to resolve routine issues independently
- Respond to client, vendor, and team questions within one business day
- Escalate items requiring decisions with research completed
Requirements
What you’ll need- 3+ years of full-cycle bookkeeping for US small businesses
- Daily, hands-on experience in QuickBooks Online, including bank feeds, bank rules, and reconciliations
- Experience with invoicing, AR collections, and AP for a service business
- Familiarity with US payroll inputs for W-2 and 1099 workers and a provider like ADP or Gusto
- Strong written English for client and vendor emails
- Proven attention to detail and a habit of documenting your work
- Experience with Nickel or similar invoicing and payments platforms (preferred)
- Experience supporting a digital agency or professional services firm (preferred)
- Experience working alongside an outside CPA on quarterly reviews and year-end (preferred)
- QuickBooks Online ProAdvisor certification (preferred)
- Experience writing SOPs or process documentation (preferred)
Benefits
Comp & perks- Full-time employment
- Remote work arrangement