Project Billings Specialist

PMA Consultants

. Prepare monthly invoices using NetSuite, summarizing time charges by employee and project .

Posted 10/6/2026full-timeAnn Arbor • Michigan • United StatesMid-LevelSenior💰 $83,083 - $97,621 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project accounting, including invoicing, budget monitoring, and financial reporting, with proficiency in NetSuite and MS Office. Strong communication and organizational skills are essential for effective client and project manager interactions.

Highest-signal resume keywords

Project Accounting ExperienceNetSuite ProficiencyInvoicing and Billing ManagementBudget MonitoringExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AccountingInvoicingBudget MonitoringData ReconciliationMath Proficiency

Soft Skills

Organizational SkillsReliabilityAbility to Prioritize Tasks

Tools & Technologies

NetSuiteMS OfficeExcelOracleSAPDeltek Vision

Industry Keywords

BillingGeneral AccountingConfidentiality GuidelinesContract ManagementProject Management

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Prepare monthly invoices using NetSuite, summarizing time charges by employee and project
Customize invoices according to multiple clients’ requirements
Organize and maintain project records and files, including contract files, purchase orders, task orders, insurance certificates, and sub-consultant agreements
Set up new projects and tasks in NetSuite according to internal guidelines
Monitor and manage project account balances to identify outstanding debts or inconsistencies
Communicate with project managers and clients to resolve payment issues
Organize timesheet data for invoices
Coordinate sub-consultant invoices, travel expenses, and general expenses for inclusion in client invoices
Monitor project budgets to ensure projects remain within approved budgets
Alert project managers when projects approach budget maximums
Handle client communications regarding invoices and collections, including data reconciliation
Participate in internal initiatives supporting other departments
Support PMA operations leaders with project-related information and reporting

Requirements

What you’ll need

Bachelor’s or associate degree in business or accounting-related fields preferred, or at least 10 years of relevant work experience, or an equivalent combination of education and experience
5+ years of project accounting experience in a similar role with billing and general accounting duties
Experience with NetSuite and NetSuite billings module
Experience with other relevant software (e.g. Oracle, SAP, Deltek Vision)
Proficiency in MS Office, primarily Excel
Ability to perform math and other detail-oriented functions
Knowledge of relevant laws, ethics, and confidentiality guidelines
Excellent communication and organizational skills
Ability to prioritize tasks based on urgency
Reliability in handling accounts and documents
Ability to stand or sit for long periods
Ability to lift up to 15 pounds at times
Ability to spend extended hours in front of a computer screen
Ability to read and interpret text online or in printed form

Benefits

Comp & perks

Competitive wages
Medical insurance
Prescription coverage
Dental insurance
Vision insurance
Time off with pay
401(k) with company match
Life insurance
Disability insurance
Professional development reimbursement for qualifying employees
Wellness programs for you and your family
Career development opportunities
Formal leadership development programs
Work-from-home option
Employee recognition and rewards