Office Administrator, HR

PracticeTek

. Manage day-to-day office operations, including supplies, equipment, facilities maintenance, vendor relationships, snacks, and administrative requests .

Posted 11/10/2026full-timeSan Diego • California • United StatesMid-LevelSenior💰 $24 - $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office administration and HR processes, including employee onboarding, recordkeeping, and communication. Proficient in managing workplace operations and enhancing employee experience through effective coordination and organizational skills.

Highest-signal resume keywords

Office Administration ExperienceHR Administration KnowledgeEmployee Onboarding CoordinationMicrosoft Office ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office Operations ManagementRecordkeepingExpense TrackingEvent CoordinationAdministrative Support

Soft Skills

Problem-Solving SkillsTime-Management SkillsService-Oriented MindsetCommunication SkillsRelationship Building

Tools & Technologies

HR Information SystemsCollaboration ToolsAdministrative Platforms

Industry Keywords

Employee ExperienceVendor RelationshipsFacilities MaintenanceConfidential DocumentationOffice Safety Compliance

About the role

Key responsibilities & impact

Manage day-to-day office operations, including supplies, equipment, facilities maintenance, vendor relationships, snacks, and administrative requests
Maintain organized records and support expense tracking and reconciliation
Provide administrative assistance as needed
Coordinate employee lifecycle administration, including new hire onboarding, orientation scheduling, workspace preparation, IT and access coordination, and employee offboarding
Maintain accurate and confidential employee documentation and support HR process administration
Support employee experience, engagement, recognition, service anniversaries, milestone celebrations, employee events, and team-building activities
Provide administrative and logistical support for Culture Committee initiatives and company-wide engagement programs
Prepare, organize, and distribute HR communications, employee announcements, policy updates, and company-wide messaging
Coordinate meetings, training sessions, employee communications, and HR activities
Manage reception activities, incoming calls, mail, deliveries, visitor registration, and building access coordination
Maintain meeting rooms and shared spaces, coordinate workplace services, and support office safety, security, and compliance activities

Requirements

What you’ll need

Experience in office administration, workplace operations, HR administration, employee experience, or a related administrative support role
Ability to manage multiple priorities in a fast-paced environment
Working knowledge of employee onboarding and offboarding processes, HR administrative practices, confidential recordkeeping, and employee communications is preferred
Strong organizational, time-management, and problem-solving skills
Demonstrated ability to coordinate schedules, events, vendors, facilities, and administrative processes while maintaining attention to detail
Excellent written and verbal communication skills
Service-oriented mindset and ability to build positive relationships with employees, leadership, visitors, and external partners
Proficiency with Microsoft Office applications
Familiarity with HR information systems, collaboration tools, or administrative platforms
Proactive approach to improving processes and supporting a positive employee experience

Benefits

Comp & perks

Comprehensive health, dental, and vision coverage options
Wellness benefits supporting lifestyle, behavioral health, and overall wellbeing
Flexible paid time off
Sick time
10 company-paid holidays
401(k) plan with company match
Culture Committee initiatives supporting connection, fun, and belonging
Potential eligibility for additional compensation such as bonuses or equity, as applicable