Admin Assistant, Bookkeeping

Prime System Solutions

. Review and process purchasing and shipping requests.

Posted 11/11/2026full-timeQuezon City • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities while maintaining accuracy in inventory management, payroll processing, and invoicing tasks. Proficient in Excel and Google Workspace, with a focus on data integrity and confidentiality.

Highest-signal resume keywords

Strong Excel ExperienceMicrosoft Office ProficiencyGoogle Workspace ExposureOrganizational SkillsInterpersonal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Inventory ManagementPayroll ProcessingInvoicingData ReportingGovernment Filings Tracking

Soft Skills

MultitaskingAttention to DetailPositive AttitudeReliabilityDiscretion

Industry Keywords

Confidential Information HandlingStartup Environment ExperienceBackground Check Requirement

About the role

Key responsibilities & impact

Review and process purchasing and shipping requests.
Maintain inventory accurately and promptly.
Assist with payroll processing each pay cycle.
Prepare client and internal data reports and notices.
Assist the bookkeeping department with daily tasks.
Handle invoicing tasks.
Track government filings and ensure deadlines are met.
Help maintain company database integrity.
Answer phones, take detailed messages, and route calls.
Handle ongoing ad hoc projects as requested.
Work directly with the administrative team and company President.
Work Eastern Time hours, on a night shift in the Philippines.

Requirements

What you’ll need

Strong Excel/Sheets experience is a must.
Exposure to Microsoft Office and Google Workspace.
Strong organizational and multitasking skills.
Excellent interpersonal and communication skills.
Ability to work independently and as part of a team.
Ability to learn quickly in a startup environment.
Reliable, punctual, responsible, and positive attitude.
Detail-oriented, with discipline to manage recurring daily, weekly, monthly, and quarterly deadlines.
Ability to handle confidential financial and personnel information with discretion.
Relevant experience is required; applicants without relevant experience will not be contacted.
Must complete a background check before the job offer stage.

Benefits

Comp & perks

Prime Office Location: Convenient location with easy access to public transportation, dining, and nearby establishments.
Modern Workspace: Comfortable, well-equipped office with modern amenities.
Paid Leave starting upon regularization.
HMO Benefits: Comprehensive healthcare coverage as soon as regularized.
Government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG.
Fun and collaborative culture valuing creativity, innovation, and teamwork.