Executive Admin Assistant

Prime System Solutions

. Provide day-to-day administrative assistance to the President, COO, and management team .

Posted 11/5/2026full-timeQuezon City • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while providing comprehensive administrative support to executives. Proficient in handling communication, scheduling, and basic accounting tasks in a fast-paced environment.

Highest-signal resume keywords

Executive Calendar ManagementBusiness Correspondence DraftingMicrosoft Office ProficiencyStrong Interpersonal SkillsProactive Problem-Solving

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Basic Accounting SkillsRecordkeepingDocument ManagementTravel CoordinationMeeting Documentation

Soft Skills

Strong Communication SkillsAttention to DetailSelf-MotivatedDependableOrganizational Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookEmail ApplicationsOffice Productivity Tools

Industry Keywords

Administrative AssistanceTask CoordinationTime ManagementFast-Paced EnvironmentBackground Check

About the role

Key responsibilities & impact

Provide day-to-day administrative assistance to the President, COO, and management team
Assist with time management, task coordination, and administrative priorities
Manage and maintain executive calendars, meetings, and appointments
Answer incoming phone calls and emails, screen inquiries, and relay accurate messages
Draft, prepare, and proofread business correspondence
Attend meetings and prepare comprehensive notes and documentation
Perform general administrative duties including accounting-related tasks, recordkeeping, and document management
Arrange and coordinate business travel, including flights, accommodation, and ground transportation
Account for travel durations, time zone differences, and scheduling requirements
Coordinate business events, appointments, conferences, and speaking engagements
Run business-related errands as requested by management
Be available for occasional business travel
Handle additional administrative assignments and special requests
Provide flexible support for smooth day-to-day management operations

Requirements

What you’ll need

Strong interpersonal skills to interact professionally with management, colleagues, clients, and other stakeholders
Self-motivated, dependable, and capable of taking ownership of assigned tasks through completion
Comfortable using Microsoft Word, Excel, Outlook, standard office productivity tools, and email applications
Excellent verbal and written communication skills with strong active listening abilities
Proactive problem-solving skills
Ability to manage multiple assignments and shifting priorities in a fast-paced environment
Strong organizational skills, attention to detail, and ability to manage schedules and deadlines effectively
Above-average mathematical skills and ability to handle basic calculations and accounting-related administrative tasks
Willingness to undergo and successfully pass a background check

Benefits

Comp & perks

Convenient prime office location with easy access to public transportation, dining, and nearby establishments
Comfortable, well-equipped modern workspace with modern amenities
Paid leave starting upon regularization
HMO benefits and comprehensive healthcare coverage as soon as regularized
Government-mandated benefits and statutory contributions including SSS, PhilHealth, and Pag-IBIG
Fun and collaborative culture valuing creativity, innovation, and teamwork
Full-time employment with government-mandated contributions and benefits