Executive Assistant – Co-Owners

Prime System Solutions

. Manage leadership calendars and schedule internal, customer, partner, and vendor meetings .

Posted 9/29/2026full-timeQuezon City • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with expertise in Microsoft 365 and CRM systems. Proficient in managing schedules, coordinating meetings, and providing operational support to leadership while maintaining confidentiality and attention to detail.

Highest-signal resume keywords

Microsoft 365 ProficiencyCRM System ExperienceStrong Written And Verbal CommunicationOrganizational SkillsExperience Supporting Remote Teams

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementDocument Creation And FormattingMeeting CoordinationAction-Item TrackingBasic Research SkillsSocial Media SchedulingVendor CoordinationTask ManagementData EntryFile Organization

Soft Skills

Attention To DetailReliabilityDiscretionIndependenceProfessionalism

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointGoHighLevelHubSpot

Industry Keywords

Virtual AssistantExecutive AssistantAdministrative AssistantOffice CoordinatorIT EnvironmentMSPSaaSTechnology Environment

About the role

Key responsibilities & impact

Manage leadership calendars and schedule internal, customer, partner, and vendor meetings
Send meeting invitations, links, confirmations, and reminders
Monitor and organize inboxes, prioritize messages, flag items requiring attention, and draft routine responses
Attend internal meetings as a note-taker and document decisions, action items, and next steps
Maintain action-item trackers and follow up on tasks and deadlines
Prepare meeting agendas and gather documents and information
Create, edit, and format documents, spreadsheets, presentations, and business materials
Maintain organized files and folders in Microsoft 365 and SharePoint
Track vendors, contracts, renewals, subscriptions, and software licenses
Build and maintain lead lists and accurate CRM records
Assist with social media scheduling, marketing activities, events, and webinar logistics
Conduct basic research on companies, prospects, partners, events, and business topics
Coordinate with vendors and organize invoices, receipts, and documentation
Support onboarding for new customers and partners
Maintain processes, checklists, and documentation for recurring administrative tasks
Provide general administrative and operational support to company leadership

Requirements

What you’ll need

3+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
Experience supporting US-based leaders or teams remotely
Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Experience using a CRM system such as GoHighLevel, HubSpot, or similar platforms
Experience in an IT, MSP, SaaS, or technology environment is an advantage
Excellent written and verbal English communication skills
Highly organized with strong attention to detail and follow-through
Ability to manage multiple priorities and work independently with minimal supervision
Professional, reliable, and able to handle confidential information with discretion
Comfortable coordinating with leadership, customers, partners, vendors, and internal teams
Willingness to work full-time during US Central Time business hours (8:00 AM–5:00 PM CT)

Benefits

Comp & perks

Prime Office Location with easy access to public transportation, dining, and nearby establishments
Modern, well-equipped office with modern amenities
Paid leave starting upon regularization
HMO benefits and comprehensive healthcare coverage upon regularization
Government-mandated benefits including SSS, PhilHealth, and Pag-IBIG
Fun and collaborative culture valuing creativity, innovation, and teamwork
Full-time employment with government-mandated contributions and benefits
Background check completed before the job offer stage