Project Coordinator

Prime System Solutions

. Coordinate new IT infrastructure projects from point of sale through preparation for Project Manager handoff .

Posted 10/7/2026full-timeQuezon City • PhilippinesMid-LevelSenior💰 ₱60,000 - ₱75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating IT infrastructure projects, managing multiple priorities, and maintaining effective communication with stakeholders. Proficient in project management practices, hardware procurement, and utilizing project management platforms.

Highest-signal resume keywords

Project CoordinationIT Infrastructure ManagementHardware ProcurementConnectWise ManageProject Management Platform Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationIT Infrastructure ManagementHardware ProcurementOrder TrackingProject DocumentationScope ManagementTask EstimationProject Backlog MaintenanceDeployment CoordinationTimeline Tracking

Soft Skills

Strong Communication SkillsDeadline ManagementAdaptabilityProblem SolvingStakeholder Management

Tools & Technologies

ConnectWise ManageScopeStackPower BIPSA SoftwareTicketing Systems

Certifications & Qualifications

Bachelor's Degree in ITBachelor's Degree in BusinessBachelor's Degree in Project Management

Industry Keywords

IT ServicesManaged Service Provider (MSP)Technology DeploymentProject ManagementTechnical Teams

About the role

Key responsibilities & impact

Coordinate new IT infrastructure projects from point of sale through preparation for Project Manager handoff
Pick up newly created projects from the regional project board and act within the required SLA
Set up projects in ConnectWise Manage, including importing scope through ScopeStack and breaking projects into phases, tasks, and estimated hours
Review signed customer scope and conduct kickoff communication
Serve as the primary customer contact during the pre-project and coordination stage
Clarify and resolve scope discrepancies and customer questions
Coordinate and assign engineers based on availability, technical expertise, and project requirements
Coordinate hardware procurement and track orders through delivery
Monitor hardware ETAs and provide realistic project start dates
Coordinate with shipping, warehouse, procurement, and technical teams to resolve delays and project issues
Maintain the project backlog and keep projects on track for planned start dates
Prepare projects for handoff to the Project Manager approximately four weeks before the scheduled start date
Coordinate small workstation deployment projects from planning through completion
Track project progress, issues, dependencies, and outstanding actions
Maintain accurate project documentation, updates, and communication
Set up approximately 10–12 new projects per week, or around 40 projects per month, for an assigned region
Manage multiple active projects, priorities, and stakeholders while meeting established SLAs

Requirements

What you’ll need

Experience as a Project Coordinator, Project Administrator, IT Project Coordinator, or similar role
Experience coordinating IT infrastructure or technology deployment projects
Experience working with external customers or clients
Experience working with technical teams, particularly network, systems, infrastructure, or field engineers
Experience managing multiple projects simultaneously
Experience with hardware procurement, order tracking, or deployment coordination is strongly preferred
Experience working in an MSP, IT services, or technology environment is preferred
Experience with a PSA, ticketing, or project management platform is preferred
Bachelor's degree in IT, Business, Project Management, or a related field is preferred but may be substituted by relevant professional experience
Strong written and verbal communication skills
Ability to manage competing deadlines, track timelines, deliverables, dependencies, and outstanding actions
Ability to coordinate engineer schedules based on availability, skills, and project requirements
Ability to adapt quickly to changing processes and workflows
ConnectWise or ScopeStack experience is a plus but not required; training will be provided
Basic Power BI exposure is helpful but not a primary hiring requirement

Benefits

Comp & perks

Hybrid Work Setup
Night Differential
HMO Coverage
SSS, PhilHealth, Pag-IBIG & 13th Month Pay
Certification Opportunities
International Client Exposure
Continuous Learning & Technical Growth