Virtual Assistant to CEO

Prime System Solutions

. Manage and coordinate the co-owners’ calendars, including internal, customer, partner, and vendor meetings .

Posted 9/30/2026full-timeLahore • PakistanMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while managing multiple priorities in a fully remote environment. Proficient in Microsoft 365 and CRM platforms, ensuring effective communication and documentation support for executive leadership.

Highest-signal resume keywords

Microsoft 365 ProficiencyCRM ExperienceExcellent Written And Verbal CommunicationOrganizational SkillsConfidentiality Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEmail DraftingDocument PreparationAction Item TrackingLead List ManagementBasic ResearchMeeting CoordinationTask Follow-UpPresentation FormattingData Entry

Soft Skills

Attention To DetailReliabilityProactive Work EthicProfessional CommunicationTime Management

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointGoHighLevelHubSpot

Industry Keywords

Executive AssistantVirtual AssistantAdministrative AssistantOffice CoordinatorITMSPSaaSTechnology Company

About the role

Key responsibilities & impact

Manage and coordinate the co-owners’ calendars, including internal, customer, partner, and vendor meetings
Schedule meetings, send calendar invitations, meeting links, confirmations, and reminders
Monitor and triage inboxes; flag important or urgent items
Draft routine email responses for review and approval
Schedule meetings generated by the SDR when required
Attend internal meetings as a note-taker and document key decisions and action items
Maintain a shared weekly action list and follow up on outstanding tasks and deadlines
Prepare meeting agendas and organize relevant documents
Track action items through completion or appropriate updates
Create, edit, format, and maintain documents, spreadsheets, and presentations using Microsoft 365
Organize and maintain SharePoint and shared folders
Maintain trackers for vendors, contracts, renewal dates, software subscriptions, and licenses
Build, update, and clean lead lists for the SDR team
Maintain accurate CRM records in GoHighLevel or similar platforms
Schedule approved social media posts and coordinate events and webinars
Conduct basic research on companies, prospects, partners, events, and business topics
Coordinate with vendors and organize invoices and receipts for the bookkeeper
Support onboarding for new customers and partners
Document simple processes, procedures, and checklists
Provide general administrative support to the co-owners
Maintain strict confidentiality of customer, partner, employee, and financial information
Do not process payments or other financial transactions
Do not sign documents or make commitments on behalf of the company
Ensure communications are not sent in an owner’s name without approval, except for pre-approved templates

Requirements

What you’ll need

5+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Office Coordinator supporting US-based leaders remotely
Strong proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Experience using CRM platforms such as GoHighLevel, HubSpot, or similar
Previous experience in an IT, MSP, SaaS, or technology company is preferred
Excellent written and verbal English communication skills, with the ability to communicate clearly, professionally, and courteously (NON-NEGOTIABLE)
Strong organizational and time-management skills with excellent attention to detail
Highly reliable with strong follow-through and the ability to manage multiple priorities
Comfortable working independently and proactively in a fully remote environment
Ability to handle confidential and sensitive business information with discretion
Availability to work full-time during US Central Time business hours
Must have a personal laptop, headset, reliable internet connection, and a quiet, professional workspace